Office Assistant Jobs in United Kingdom

Office Manager and Personal Assistant Role : Office Manager and PA Location : Finchley Road, NW3 Working Hours : Mon-Fri 09 : 30-18 : 00 Start Date : ASAP Salary : £35,000 (depending on experience) Contract : Permanent | Full time | Fully office based Bravo Group, a leading property investment, development, and management company based in London, is seeking an experienced and confident Office Manager & Personal Assistant to join our team. Our Build-to-Rent (BTR) portfolio, The Quarters, includes four well-located properties within London’s metropolitan area, offering high-quality extended stay accommodation and a variety of services and amenities. We are currently seeking an experienced and confident Office Manager & Personal Assistant to co-ordinate our Head Office, provide personal / administrative support to our directors and support the executive team. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisation, efficiency, communication, and customer service. This is a role that requires the perfect balance of being highly organised and great at multitasking, whilst being confident, friendly, and calm. Key Responsibilities : Coordinate and manage the Head Office, ensuring a pleasant and efficient work environment. Provide personal and administrative support to our directors. Organize and manage onsite, offsite, investor, and stakeholder meetings. Arrange complex international and national travel, including visas, accommodation, and restaurant reservations. Manage mail groups and internal communications. Plan and coordinate team events, investor tours, and travel agendas. Maintain office systems, including data management, mail distribution, and stationary ordering. Screen phone calls, enquiries, and requests, handling them appropriately. Meet and greet visitors, including international investors, with a positive and polite attitude. Use Outlook extensively to manage executive calendars and coordinate meetings. Handle incoming emails, faxes, and post, often corresponding on behalf of the manager. Produce documents, briefing papers, agendas, reports, and presentations. Take notes or dictation at meetings and provide general assistance during presentations. Liaise with clients, suppliers, and other staff to ensure smooth operations. Manage invoice approvals, deposits, and utility bill payments. Assist with specific ad hoc projects and research as requested by the Directors. Requirements : Proficiency in Microsoft Office Suite, MS Teams, Google Applications, and Trello or equivalent project management tools. Proven track record of supporting duties at an executive level. Acute attention to detail (written and numeracy). Excellent communication skills (English as a primary language) - written and verbal. Confidence in making proactive decisions. Ability to multi-task and work under pressure. Tact and good judgement in confidential situations. Self-starter with the ability to organize and manage own time. Excellent organization skills and good judgement.