Office Manager and Personal Assistant

Office Manager and Personal Assistant

Role : Office Manager and PA

Location : Finchley Road, NW3

Working Hours : Mon-Fri 09 : 30-18 : 00

Start Date : ASAP

Salary : £35,000 (depending on experience)

Contract : Permanent | Full time | Fully office based

Bravo Group, a leading property investment, development, and management company based in London, is seeking an experienced and confident Office Manager & Personal Assistant to join our team. Our Build-to-Rent (BTR) portfolio, The Quarters, includes four well-located properties within London’s metropolitan area, offering high-quality extended stay accommodation and a variety of services and amenities.

We are currently seeking an experienced and confident Office Manager & Personal Assistant to co-ordinate our Head Office, provide personal / administrative support to our directors and support the executive team. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisation, efficiency, communication, and customer service. This is a role that requires the perfect balance of being highly organised and great at multitasking, whilst being confident, friendly, and calm.

Key Responsibilities :

• Coordinate and manage the Head Office, ensuring a pleasant and efficient work environment.
• Provide personal and administrative support to our directors.
• Organize and manage onsite, offsite, investor, and stakeholder meetings.
• Arrange complex international and national travel, including visas, accommodation, and restaurant reservations.
• Manage mail groups and internal communications.
• Plan and coordinate team events, investor tours, and travel agendas.
• Maintain office systems, including data management, mail distribution, and stationary ordering.
• Screen phone calls, enquiries, and requests, handling them appropriately.
• Meet and greet visitors, including international investors, with a positive and polite attitude.
• Use Outlook extensively to manage executive calendars and coordinate meetings.
• Handle incoming emails, faxes, and post, often corresponding on behalf of the manager.
• Produce documents, briefing papers, agendas, reports, and presentations.
• Take notes or dictation at meetings and provide general assistance during presentations.
• Liaise with clients, suppliers, and other staff to ensure smooth operations.
• Manage invoice approvals, deposits, and utility bill payments.
• Assist with specific ad hoc projects and research as requested by the Directors.

Requirements :