Maintenance Administrator

Maintenance Administrator

Poole | £27,500 - £29,500 |Full Time, Permanent

Are you an organised administrator who enjoys keeping things running smoothly behind the scenes?

We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.

You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish.

What you'll be doing

• Coordinating engineer schedules and arranging appointments
• Preparing job packs and supporting the planning of maintenance visits
• Raising sales orders and processing maintenance-related administration
• Producing quotes and invoices
• Chasing timesheets, job sheets, quotations and outstanding payments
• Maintaining accurate customer and job records across company systems
• Booking travel and accommodation for engineers when required
• Managing stock administration and equipment returns
• Handling incoming calls and emails, providing excellent customer service
• Supporting the wider maintenance team with day-to-day administrative tasks

What we're looking for

• Previous administration experience within a busy office environment
• Strong organisational skills and excellent attention to detail
• Confident communication skills, both written and verbal
• Comfortable dealing with customers, suppliers and internal teams
• Good IT skills, including Microsoft Office
• Ability to prioritise workloads and work effectively under pressure
• Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous

What's on offer

• Salary of £27,500 - £29,500 per annum
• 23 days holiday plus bank holidays, increasing with service
• Private healthcare scheme after qualifying period
• Company sick pay after qualifying period
• Funded training and development opportunities
• Cycle to work scheme
• Free eye tests
• Regular company social events
• On-site parking

TJCOM

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