Administration Assistant

Job Description

Join our team at the RNLI College in Poole, where you'll play a key role in supporting the smooth day-to-day operation of a busy hospitality and training environment. Working as part of a new job-share arrangement, you'll provide vital administrative, finance, payroll and reporting support to the management team, helping to ensure our systems, records and processes are maintained accurately and efficiently.

This is an excellent opportunity for an organised and proactive administrator who enjoys working collaboratively and managing a varied workload. You'll liaise with colleagues, suppliers and RNLI personnel, support financial and payroll processes, maintain important records, and contribute to compliance, health & safety and reporting activities. If you have strong attention to detail, excellent communication skills and a positive, team-focused approach, we'd love to hear from you.

We have two oermanent part time vacancies as part of a job share.

What's in it for you:

• • Permanent role
  • Monday to Friday
  • £13.25/ hour
  • Free parking
  • 20 hours per week- job share
  • You will have access to PerkBox - which includes 100's of discounts, including savings on your weekly supermarket shop and weekend treats.
  • We also offer a company package including life assurance, pension enrolment, term time only, and many more benefits.
  • You will also be joining a talented team, with fabulous career prospects and could lead to all sorts of opportunities – we LOVE to promote from within.

Job Responsibilities

• Manage and maintain company computerised systems, ensuring accurate records and compliance with audit requirements
• Process and receipt invoices and delivery notes, maintain digital/paper records, and provide invoice copies to RNLI
• Support payroll administration through Kronos, including payroll reconciliation, shift scheduling support, and weekly hours checks
• Assist with financial administration, including revenue reporting, banking, petty cash management, reconciliations, and change orders
• Produce and maintain weekly and monthly reports, paperwork, and financial records for Aramark and RNLI within required deadlines
• Provide administrative support to managers and departments, including meeting minutes, HR processes, personnel records, locker management, and GDPR compliance
• Support Health & Safety and compliance activities by logging incidents, monitoring SHE tickets, assisting with audits, and maintaining required records
• Manage operational administration such as waste reporting, menu updates and signage, invoice verification and issue resolution, and supplier/stakeholder communications.

Key Requirements:

• Flexible & organised approach to the role with a can-do attitude.
• Integrity and discretion and the ability to handle uncomfortable situations.
• Good knowledge of Microsoft office systems required.

About Aramark

If you are applying for this role and you already work for Aramark, you must notify your line manager before submitting your application.

About Aramark UK

At Aramark UK, we are committed to creating a diverse and inclusive workplace where everyone is valued and empowered to thrive. As a proud Disability Confident employer, we actively encourage applications from individuals of all abilities and are dedicated to supporting employees with disabilities throughout their career journey.
We ensure our recruitment process is accessible, and reasonable adjustments are available at every stage, from application to interview and employment. If you require any accommodations or have any questions, please reach out to our recruitment team – careers@aramark.co.uk
Join us in fostering a workplace where everyone can achieve their full potential.