People Coordinator

Description

Naomi House & Jacksplace provide expert hospice care for life-limited and life-threatened children, young people, and their families across central southern England. Our people, staff and volunteers alike, are at the heart of our mission, and our People Team plays a vital role in ensuring they feel valued, supported, and engaged.

We are looking for an organised, proactive, and people-focused People Coordinator to join our team. This is a varied role that provides essential administrative and coordination support across both the employee lifecycle and volunteer services.

You’ll act as the first point of contact for staff and volunteer enquiries, support recruitment and induction processes, maintain accurate records, and help us deliver a high-quality experience to everyone who contributes to our mission.

Key Responsibilities

• Acting as the first point of contact for all Staff and Volunteer-related enquiries.
• Provide day-to-day administrative assistance for staff and volunteers, including preparing contracts, conducting pre-employment checks, supporting onboarding processes, maintaining training records, and handling volunteer applications and references.
• Liaise with managers to coordinate onboarding and training activities, ensure timely completion of employment documentation, and maintain accurate and up-to-date records across systems.
• Supporting with staff and volunteer recruitment, advertising vacancies internally and externally through appropriate channels.
• Maintaining accurate records on the Cascade HR system and volunteer databases.
• Recording and reporting volunteer hours and producing data for monitoring and board reports.
• Maintain and regularly update the People section of the company Intranet, ensuring timely publication of internal news, staff highlights, and monthly updates that reflect team achievements, milestones, and culture initiatives.
• Ensuring compliance with safer recruitment, safeguarding, and data protection requirements.
• Promoting awareness of the contribution volunteers make and supporting engagement across the organisation.

Skills, Knowledge and Expertise

Benefits

We are looking for someone to work 4 days a week (30 hours). Hybrid working conssidered.

Salary - £21,320 per annum

We have a huge variety of brilliant benefits at Naomi House & Jacksplace, including 28 days’ holiday (pro rata for part time working) + bank holidays, pension scheme (with the ability to remain in the NHS pension for current members), free parking, access to training, staff discounts and access to health and wellbeing support.

The opportunity to play a key role in supporting both staff and volunteers in a respected and purpose-driven charity.

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all employees and volunteers to share this commitment.

Successful applicants will be required to apply for an enhanced disclosure from the Disclosure and Barring Service (formerly Criminal Records Bureau) and asked to provide satisfactory references covering the last 5 years.

We are an Equal Opportunities employer, welcoming applications from all sections of the community.

Should you require any adjustments, or if you would like to speak to someone before applying, then please contact Debbi Cook, People Advisor on 01962 763707.

We reserve the right to close this vacancy earlier than the advertised date once sufficient suitable applications have been received.

Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

Naomi House & Jacksplace are hospices supporting life-limited and life-threatened children, young adults and their families from across the central South of England.

Naomi House nursing and medical staff provide individualised care that helps to enhance short lives and supports families to make the most of their precious time with their children.

Jacksplace is the only hospice for young adults in the South of England. The medical and care teams offer specialist care, often over many years, and uphold the dignity and independence of young adults accessing the service.

Naomi House & Jacksplace will be there on good days, difficult days and last days.