General Surgery

Job overview

The Secretarial post is in our Breast Cancer Department to provide a Comprehensive and Quality Medical Secretarial Service to Consultants and their teams.

You will provide administrative support as well as be involved in the day to day work for the Consultants. You should be enthusiastic, motivated and have good organisational and communication skills. Excellent computer and audio-typing skills are also required.

Main duties of the job

- To provide a Medical Secretarial Service within the Directorate. To undertake accurate audio/copy typing (including digital) of medical correspondence and general administration for the Consultants and their Teams. This will include highly sensitive and complex medical terminology with a need for confidentiality.
- To manage clinics ensuring patient numbers match the staff available.
- To work to the agreed standards and templates for each Specialty/Department
- To receive and open Consultant/medical staff’s mail, to action routine/non-routine and urgent correspondence and drawing the necessary items to the attention of the person concerned.
- To ensure that the departmental transcription workload is prioritised and maintained within time standards.
- To provide updates to the cancer & general management team when requested.

Working for our organisation

As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.

Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.

A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?
• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our CARE values are collaborate, aspire, respect and enable.

Person specification

Skills, Abilities & Knowledge

Essential criteria

• Knowledge of Microsoft Office products
• Good written and verbal communication skills in English, to enable liaison with staff at all levels
• Ability to organize and prioritise busy workload
• Happy to work as part of a team
• Ability to cover the duties of other Secretarial staff within the Department

Desirable criteria

• Knowledge of Data Protection Act, 1998 and other Trust Policies and Procedures
• Knowledge of Trust Information System, e.g. CRS

Experience

Essential criteria

• Experience of working within busy office environment
• Experience of word processing
• Experience of audio-typing
• Ability to work with highly confidential data, and to maintain patient confidentiality

Desirable criteria

• Experience of working within The NHS, General Practice or Private Sector

Education, Qualifications & Training

Essential criteria

• GCSE Grade C, or above/equivalent in English Language
• RSA II Typing, or equivalent
• Medical Terminology Course, or ability to demonstrate equivalent ability

Special Circumstances

Essential criteria

• Willing to travel between the three hospital sites within the Trust
• Able to maintain a flexible approach to the role and duties

PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.

Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.

Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.

Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.

Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.

Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.

Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.

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