Assistant Facilities Manager

Assistant Facilities Manager

Sub Division: Facilities Management

Location: Swansea

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

VINCI Facilities is seeking an enthusiastic and highly organised Assistant Facilities Manager to join our team supporting the Swansea University contract. This is an exciting opportunity for an individual with experience in waste management, facilities management, environmental services, or soft services who is looking to further develop their career within a leading FM provider.

Job Description

The role will initially focus heavily on the management of the University's waste operations, ensuring the safe, compliant, and efficient collection, segregation, removal, and reporting of all waste streams across the campus. As the role develops, there will be increasing involvement in the management of wider Soft Services contracts, providing excellent exposure to all aspects of Facilities Management.

Responsibilities

•Manage the day-to-day delivery of waste management services across the Swansea University estate.
• Ensure all waste collection, transportation and disposal activities comply with current Welsh environmental legislation and waste regulations.
• Coordinate contractors responsible for general waste, recycling, confidential waste, WEEE disposal, hazardous waste, and other specialist waste streams.
• Arrange and manage skip deliveries, exchanges and collections across multiple campus locations.
• Monitor waste segregation performance and identify opportunities to improve recycling rates and reduce landfill disposal.
• Process and manage reactive work orders relating to waste removals, furniture clearances, office moves and disposals.
• Coordinate the removal, redistribution, recycling or disposal of redundant furniture and equipment.
• Conduct site inspections and waste audits to ensure compliance and service standards are maintained.
• Maintain accurate waste records, transfers and compliance documentation.
• Help produce monthly management reports, including waste volumes, recycling performance, environmental metrics and service KPIs using the CAFM system.
• Build and maintain strong working relationships with University stakeholders, contractors and suppliers.

Essential Qualifications/Skills

• Experience within waste management, environmental services, facilities management or a related industry.
• Good understanding of waste legislation, environmental compliance and duty-of-care requirements within Wales.
• Experience managing contractors or service providers.
• Strong organisational and administrative skills.
• Experience using CAFM systems or similar reporting platforms.

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.