Project Coordinator - Sports and PE Networks

To provide reliable project and administrative coordination across sports, PE and physical activity programmes. The role keeps plans, data, communications, meetings, events, training and financial processes organised so that programme teams and partner networks can deliver effectively. It will support a joined-up experience for schools and local partners by ensuring that requests, actions and information are followed through clearly, and that teams have the practical systems and records they need to respond quickly to emerging needs and deliver consistent support.

Key responsibilities

• Maintain project plans, action logs, contact databases, document libraries and programme trackers.
• Respond to routine enquiries from schools, practitioners, community organisations and delivery partners and route complex issues appropriately.
• Coordinate meetings, training sessions and network events, including invitations, materials, minutes and follow-up actions.
• Collect monitoring information, check completeness and prepare routine summaries for programme reporting.
• Support purchase orders, invoices, grants administration and other financial controls in line with agreed processes.
• Format and proofread programme documents, resources and stakeholder communications.
• Help improve templates, workflows and shared systems so information is easier to find and use.

Skills, knowledge and experience

• Experience providing project, programme or administrative support in a busy team.
• High attention to detail and confidence maintaining databases, spreadsheets and structured records.
• Good written and verbal communication and a customer-focused approach.
• Proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
• Ability to prioritise changing workloads, meet deadlines and work collaboratively.

Personal qualities

• Inclusive and collaborative, with the confidence to build trust across schools, community organisations, public bodies and delivery partners.
• Organised and solutions-focused, able to manage competing priorities while maintaining high-quality and accurate records.
• Committed to widening participation and motivated to reducing barriers to sport and physical activity for underserved groups.
• Comfortable travelling and working flexibly when programme activity, events or partner engagement requires it.