Speciality Rota Co-ordinator Anaesthetics

Job overview

We are inviting applications for a Rota Co-ordinator for Anaesthetics with a primary base at the Royal Hampshire County but with some cross site working at the Basingstoke and North Hampshire Hospital.

The Rota Co-ordinator for Anaesthetics is responsible for the effective co-ordination, management, and administration of anaesthetic rotas across the Anaesthetic Departments within Hampshire Hospitals NHS Foundation Trust. Working closely with the Deputy Operational Service Managers, Clinical Leads, Clinical Director, Consultants, and Resident Doctors, the post holder will ensure the provision of safe and efficient medical staffing arrangements that support service delivery across both hospital sites.

Main duties of the job

The role involves the day-to-day management and maintenance of medical rotas using the Trust's electronic rostering systems, including dbRotas, CLW, E-Rota,. The post holder will ensure appropriate staffing levels are maintained, coordinate leave requests, support training and educational requirements, and respond proactively to short-notice staffing changes to minimise disruption to patient care.

As part of the wider Anaesthetic rota team, the post holder will work collaboratively with other rota co-ordinators, providing cross-cover during periods of annual leave or absence. The role requires excellent organisational skills, attention to detail, and the ability to manage multiple priorities within a fast-paced environment.

The successful candidate will be an experienced administrator with strong communication and relationship-building skills, capable of working independently and using their own initiative. They will develop effective working relationships with clinical, managerial, nursing, and administrative colleagues to support the delivery of a high-quality, responsive, and efficient medical staffing service.

Working for our organisation

Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Your Next Career Move Made Easier:

We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact on 02080 360017

Detailed job description and main responsibilities

For further information about this role please see Job Description document attached.

If you have any further queries, please do not hesitate to contact us.

Person specification

Training and qualification

Essential criteria

• Good standard of general education including English and Maths GCSE level 4 and above or equivalent qualification.
• A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
• ECDL or equivalent IT experience

Desirable criteria

• Evidence of continuing personal and professional development

Experience and knowledge

Essential criteria

• Experience in managing complex rotas
• Experience of working procedures and practices gained in medical education, HR or operational administration
• Previous problem-solving experience
• Experience of operating a computer system
• Managing own workload

Desirable criteria

• Experience of working in a busy NHS environment
• Knowledge of using CLW, dbRotas or Allocate
• Familiarity of HHFT policies and procedures

Skills and ability

Essential criteria

• Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
• Knowledge of general office working procedures
• Ability to investigate and solve problems and queries where able
• Awareness of raising issues with manager
• Ability to plan and organise own workload effectively to meet deadlines
• Excellent prioritisation and organisation skills
• Excellent communication skills both verbal and written
• Ability to work alone and as part of a team
• Ability to be motivated and conscientious

Other specific requirements

Essential criteria

• Ability to act diplomatically and sympathetically, always maintaining confidentiality
• Ability to deal with frequent interruptions that may require being called away
• Self-motivated and able to work autonomously
• Effective organisation and planning stills to manage conflicting and everchanging priorities