Document Controller - Stornoway

About the role

Balfour Beatty is looking for a proactive and organised Document Controller to join our UKCS Scotland business, based in Stornoway, Isle of Lewis.

You'll play an important role in managing the flow of project documentation, ensuring information remains accurate, secure and accessible throughout the project lifecycle. Working closely with project teams, designers, subcontractors, customers and external suppliers, you'll help maintain effective document control processes and support compliance with ISO 19650 information management requirements.

This is an excellent opportunity for an experienced Document Controller who enjoys working collaboratively, improving processes and helping teams manage project information effectively.

What you'll be doing

As a Document Controller, your responsibilities will include:

• Managing project document control requirements and ensuring agreed procedures are implemented consistently
• Maintaining accurate documentation from pre-construction through to project completion and archiving
• Supporting compliance with ISO 19650 information management and file-naming standards
• Identifying contractual document control requirements and ensuring these are understood by the project team
• Managing document review workflows in collaboration with the Design Manager, site teams, designers and supply-chain partners
• Using Balfour Beatty's internal SharePoint and Common Data Environment platforms to manage project information
• Ensuring stakeholders receive accurate and up-to-date project documentation
• Providing guidance, training and support to project teams and subcontractors on document control and Common Data Environment procedures
• Keeping design and project managers informed of documentation matters and potential issues
• Managing project and business archives so that information is stored efficiently and can be easily accessed
• Supporting the effective use of information management systems and identifying opportunities for improvement
• Maintaining confidentiality when handling sensitive or restricted information
• Promoting Balfour Beatty's values and maintaining a relentless focus on Zero Harm

Who we're looking for

We're looking for someone with:

• Previous experience in a document control role
• Strong administration, planning and organisational skills
• Experience using Common Data Environment platforms
• An understanding of ISO 19650 information management and file-naming standards
• A basic understanding of Building Information Modelling
• Good interpersonal and communication skills
• The confidence to provide guidance and support to colleagues and supply-chain partners
• The ability to work collaboratively with project, design and site teams
• A diligent and methodical approach, with strong attention to detail
• The determination to see tasks through to completion
• The ability to manage sensitive information with discretion and confidentiality

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more...

About us

From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We're making great progress through our Value Everyone DEI Action Plan, but we know we've got more to do. Find out more about our values and DEI initiatives .

As a Disability Confident Employer , we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments.

We're looking to continually improve our recruitment process, so if you have any feedback, please share this with us via candidaterecruitmentenquiries@balfourbeatty.com