Programme Administrator - Fellowships and Visitors (Executive Programmes)

We are seeking

to appoint a Programme Administrator to support the School’s Executive Fellowships and Visitors programmes. In this role, you will act as a key point of contact for Fellows and Visitors, providing a consistently high standard of service throughout their time at the School. You will coordinate a wide range of logistics, such as onboarding, tutorials, accommodation, travel, visa arrangements, and personalised inductions in accordance with University and School policies. Working closely with HR, faculty, and internal teams, you will support admissions, immigration checks, and day-to-day programme operations. The role also involves tracking budgets, maintaining accurate records, and monitoring key milestones and timelines. In addition, you will contribute to the successful delivery of Executive Programmes by coordinating logistics for participants and guest lecturers, including travel, accommodation, catering, and AV/IT requirements. Excellent communication and customer service are essential, as you’ll be supporting academic coordination, ensuring compliance with right-to-work checks, and assisting with post-programme evaluations. About You You will be highly organised, self-motivated, and adaptable, with a flexible can-do attitude and the resilience to respond to changing priorities. Strong customer service skills and a personable, diplomatic manner are essential, along with the ability to use tact, discretion, and initiative when working with a wide range of senior stakeholders. This role would suit somebody who enjoys the ownership of projects, logistics, building warm relationships, and working on a variety of tasks in a fast-paced environment. Experience in the use of the Microsoft Office Suite, strong organisational and numeracy skills, and the ability to undertake research and provide recommendations, are also essential.
Application Process