Administrative

Job overview

An exciting opportunity has arisen for an enthusiastic, organised and motivated Ward Clerk to join our friendly Day Surgery team.

You will be the first point of contact for patients, relatives and visitors attending the Day Surgery Unit, providing a welcoming, efficient and professional reception service. You will play a vital role in ensuring the smooth day-to-day running of the unit and supporting the clinical team to deliver safe, high-quality patient care.

We are looking for someone with excellent communication, good IT skills and a caring, confidential approach. Previous admin/reception experience and knowledge of NHS systems is desirable but full training will be provided.

Main duties of the job

The post holders would need to provide a courteous, efficient and professional ward clerk service, making a valuable contribution to support patient care from the time of admission, transfer or discharge. The successful candidates would be the first contact point for all ward visitors and members of the multi-professional team so good interpersonal skills are essential.

We are looking for well-organized, enthusiastic individuals to work within our dynamic team, helping us to ensure our FORWARD behaviours are met and that care is delivered to the highest standard.

Working for our organisation

Listen to why colleagues think we are a great place to work! -

What does Buckinghamshire Healthcare NHS Trust offer you?

• As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
• We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.
• We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

• We’re committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
• As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
• Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.

What do we stand for?

• Our vision is to provide outstanding care, support healthy communities and be a great place to work.
• Our mission is to provide personal and compassionate care every time.
• Our CARE values are collaborate, aspire, respect and enable.

Person specification

Skills, Abilities & Knowledge

Essential criteria

• Patient confidentiality and Data Protection Act.
• Demonstrate ability to be methodical
• Pay attention to detail
• Good communication skills both verbally and written to enable liaison with multi-disciplinary team
• Demonstrate ability to organise own workload
• Prioritise and take initiative where necessary.
• Ability to work under pressure and to tight deadlines whilst retaining accuracy and attention to detail.
• Work as part of a team

Desirable criteria

• Knowledge of Medway would be advantageous
• Knowledge of Word and Excel

Experience

Essential criteria

• Experience of taking and responding to telephone enquiries from customers and within own organisation and prioritising as necessary.
• Recent experience of working within a customer care environment
• Experience of high demand, team based environment

Desirable criteria

• Knowledge of NHS Trust or general experience within the National Health Service

Education, Qualification & Training

Essential criteria

• English Language GCSE grade C or above or equivalent.
• IT/Computer skills to RSA I or equivalent with recent work experience in this field.

PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.

Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.

Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.

Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.

Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.

Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.

Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.

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