Secretary Family Commercial Dispute Resolution

Job role: Secretary

Hours: Monday to Friday 09:00 - 17:00 (35 hours per week)

At Hill Dickinson flexibility is an established part of our culture. Our commitment to supporting colleagues to balance their work and home lives has previously been awarded. We are happy to consider flexible working opportunities and welcome conversations about individual requirements throughout the recruitment process.

Team: Commercial Dispute Resolution / Family

Location: Liverpool

Role overview

Introduction to the role:

You will provide an effective and flexible secretarial service to the Family & Commercial Dispute Resolutions team alongside two other secretaries who are based in Liverpool and Manchester. You will become familiar with the teams various client matters and provide support and assistance to other members of the secretarial team when required.

Introduction to the team:

The Commercial Dispute Resolution Team headed up nationally by Nina Ferris act for corporate clients financial institutions public bodies and high net worth individuals in relation to complex commercial and finance litigation both in the UK and internationally helping them tackle disputes effectively.

The Family Team has a reputation for excellence and act for some of the regions most HNW and high profile individuals from the world of business media and sport. They offer both a national and international service from the Firms worldwide offices. They primarily undertake complex and HNW Divorce and Financial Remedy work along with Nuptial Agreements and Private Children Law matters. Both Partners Joanne Raisbeck & Joanne Radcliff are members of Resolution and are ranked Band 1 in Chambers and Partners in the North West.

Key responsibilities:

• Coordinating administration for the team including:
  • Diary management / arranging meetings
  • Coordinating team diaries and arranging travel
  • Full understanding of the teams clients and files
  • Opening of client files
  • Ensuring regular and efficient billing and monitoring retainer arrangements
• Draft correspondence and prepare standard documentation from audio/copy
• Carry out copying faxing archiving organisation of client files and filing systems including electronic filing
• Make and receive telephone calls ensuring all calls are managed
• Arrange couriers/deliveries
• Dealing with invoices
• Prepare monthly client billing expense claims and general finance tasks
• Maintain database
• Stationery ordering where appropriate
• Organisation of meetings domestic and international travel accommodation and attendance at external events and conference
• If required and by prior agreement travel within the UK from time to time in support of conferences exhibitions and other events
• Developing good working relationships with both internal colleagues and external clients and contacts as required promoting a positive working culture and environment
• Working across teams including in particular business development in promoting the interests of business
• Developing industry knowledge and attending training as may be necessary or desirable to assist in performance of the role

What are we looking for:

Important criteria:

• Previous experience working in a legal environment
• Previous experience of family law work is preferable
• Excellent communication skills
• Previous experience using a case management system
• Proficient in Word Excel Outlook PowerPoint and Digital dictation
• Conversant in document formatting including track changes auto-numbering and creating table of contents
• Conversant in document version control
• Proficient in diary management; meeting arrangements telephone and email communication
• Ability to prioritise tasks and to work under pressure
• Able to demonstrate adaptability and flexibility
• Able to produce accurate work with strong attention to detail
• Team player who is able to work as part of a team and use initiative but also able to work independently
• Willingness to travel and support at external events when required

If you dont meet all of the criteria above but feel that you could add real value to Hill Dickinson we encourage you to apply and if successful we can help you develop along the way.

Equality Diversity and Inclusion

Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age gender gender identity ethnic origin disability sexual orientation marital or transgender status nationality religion or belief.

We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.

Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background and from all routes to qualification with both the SRA and CILEx.

Disability Support

We are a Disability Confident employer which means if there is anything that we can do to make your visit easier so you are able to perform at your best please let us know. You can contact the HR team at should you require any adjustments to the application or interview process.

At Hill Dickinson we welcome applications from individuals that are looking to return to the law as well as all routes to qualification with both the SRA and CILEx.

All successful candidates will be subject to our standard pre-employment screening including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.

Due to the high response levels we receive for some vacancies we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1