SEND Administrator – Welcoming Secondary School in Birmingham

Job Title: SEND Administrator

Location: Birmingham, West Midlands

School Type: 11–18 Secondary School & Sixth Form

Contract Type: Full-Time, Permanent

Start Date: ASAP

Salary: £23,500 – £26,500 per annum (Local Government Pay Scale)

Role Overview

A welcoming secondary school in Birmingham is seeking an organized, empathetic, and detail-oriented SEND Administrator to support their Special Educational Needs and Disabilities (SEND) team and SENCO ASAP. In this key non-teaching administrative position, you will oversee the smooth running of the SEN department's daily operations, maintain accurate pupil records and EHCP documentation, coordinate statutory review meetings, and act as a supportive point of contact for families, school staff, and external support agencies.

Key Responsibilities

• Manage administrative processes for the SEN department, maintaining confidential pupil records and keeping the school’s SEN register up-to-date using SIMS, Arbor, or CPOMS.

• Schedule, organize, and minute statutory Annual Reviews for pupils with Education, Health and Care Plans (EHCPs) and SEN Support plans, liaising with families and Birmingham Local Authority teams.

• Compile and submit multi-agency referral packs, educational psychologist assessment documentation, and exam access arrangements paperwork.

• Serve as a professional, welcoming contact for parents, carers, speech and language therapists, external healthcare professionals, and local authority caseworkers.

• Assist the SENCO in tracking provision mapping, updating intervention schedules, and ordering department learning resources.

Key Requirements

• Previous administrative experience within an educational setting, local authority, or youth support service (experience with SEND administration is highly desirable).

• Proficiency in school management databases (SIMS, Arbor, or Bromcom) and Microsoft Office applications.

• Solid understanding of the SEND Code of Practice (0–25) and statutory EHCP frameworks.

• Excellent organizational, minute-taking, written communication, and interpersonal skills.

• High levels of discretion, emotional resilience, and commitment to confidentiality.

• Legal right to work in the UK.

School Highlights & Benefits

• Dedicated, collaborative inclusion team with strong leadership from the SENCO and senior leadership team.

• Access to ongoing professional development (CPD) and specialized SEND administrative training.

• Convenient Birmingham location with excellent public transport links across the West Midlands and free on-site staff parking.

• Local Government Pension Scheme (LGPS) enrolment and term-time-only working hours.

Application

To apply for this SEND Administrator role at a welcoming secondary school in Birmingham, starting ASAP, please submit your updated CV as soon as possible.