Assistant Operations Manager
Job Description
Assistant Operations Manager
Leading M&E & Gas Maintenance Contractor
Bromley
£40,000 per annum (DOE)
About the Client:
\n Regen Solutions is proud to partner with an established, fast-growing Mechanical & Electrical (M&E) specialist delivering planned and reactive domestic/commercial gas maintenance contracts. Known for high service standards and long-term client relationships, they are looking for a sharp, proactive leader to head up their core finance and operational administration team.
The Opportunity:
\n We are seeking an experienced Finance Operations Team Leader / Assistant Manager to supervise a team of 4-8 staff, ensuring the day-to-day back-office engine runs seamlessly.
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\n In this hands-on role, you will bridge the gap between technical operations and financial control-taking ownership of contract invoicing, applications, NEC system reconciliations, and credit control, while keeping your team motivated and hitting critical month-end deadlines.
Key Responsibilities:
Team Leadership & People Management
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- Lead, mentor, and support a dedicated back-office team of 4-8 staff. \n
- Oversee day-to-day personnel matters, including sickness management, work allocation, and queries. \n
- Drive team performance to meet strict contractual and month-end deadlines. \n
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Contract Invoicing & NEC Administration
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- Oversee and raise client invoices for upload into Sage, driven by maintenance applications submitted via NEC. \n
- Ensure all departmental contract applications are reviewed and submitted through NEC prior to strict cut-off windows. \n
- Maintain a live invoice and payment tracker, verifying every claim for commercial accuracy. \n
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Financial Reporting & Sales Reconciliation
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- Reconcile maintenance job sheets and the five-day report against the NEC backing schedule. \n
- Ensure all gas maintenance and M&E completed works are fully accounted for, billed, and posted accurately at month-end. \n
- Prepare regular monthly financial reports and scrutinise posting logs for audit readiness. \n
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Credit Control & Issue Resolution
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- Actively monitor aged debt and pursue overdue payments from clients/local authorities'/housing partners. \n
- Investigate and swiftly resolve billing queries, invoice discrepancies, or rejected job sheets. \n
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What We Are Looking For:
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- Proven Supervisory Experience: Background as an Assistant Manager, Team Leader, or Senior Administrator overseeing small-to-medium teams. \n
- Relevant Sector Exposure: Experience within M&E, social housing maintenance, building services, or facilities management is highly desirable. \n
- Systems Proficiency: Hands-on experience with Sage and contract/work-scheduling platforms (experience with NEC systems/contracts is a major advantage). \n
- Strong Commercial Acumen: High-level competence in applications for payment, job-cost reconciliations, and aged debt recovery. \n
- Organisational Drive: A proactive problem-solver who thrives on deadline-driven month-ends and meticulous detail. \n
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What's on Offer
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- Competitive Base Salary: £40,000 depending on experience. \n
- Stability & Growth: Join an established contractor with a strong pipeline of long-term framework contracts. \n
- Supportive Environment: Comprehensive onboarding with clear progression avenues into operational management. \n
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Apply Today
\n Ready to take the lead in a busy, rewarding M&E environment? Apply directly through Regen Solutions with your up-to-date CV or contact our team for a confidential discussion about the role.
Assistant Operations Manager
Leading M&E & Gas Maintenance Contractor
Bromley
£40,000 per annum (DOE)