Hotel Administrator

Job Title: Hotel Administrator

Location: The Address Glasgow, 39 Renfield
St, Glasgow G2 1JS

Department: Accounting/Finance & HR

Job Description:

The Address Glasgow is looking for a diligent and
detail-oriented Hotel Administrator to join our Finance & HR team. The
ideal candidate will manage various accounting tasks, ensuring accuracy and
compliance with our financial policies and procedures. This role involves
handling goods inward invoices, managing accounts receivable, performing daily
income audits, maintaining financial email correspondence, and supporting key
HR administration and engagement functions. Must enjoy working with people
and building positive workplace interactions.

Main Responsibilities:

Goods Inwards Invoices Management:

·
Match purchase orders, delivery dockets, and
invoices using Procure Wizard.

·
Ensure all goods received are accurately
documented, and discrepancies are promptly resolved.

Accounts Receivable Management:

·
Post and reconcile payments using the Hotshot
system.

·
Monitor accounts receivable balances and follow
up on outstanding payments.

Daily Income Audit:

·
Perform daily income audit testing to verify
cash and credit card transactions.

·
Reconcile cash lodgements and credit card
payments.

·
Identify and resolve any discrepancies that
arise during audits.

Additional HR Responsibilities:

·
Support recruitment processes: job postings,
applicant coordination, and interview scheduling.

·
Prepare contracts, onboarding documents, and
ensure smooth new-hire integration.

·
Maintain accurate employee records and update HR
systems.

·
Prepare HR documents, letters, and reports as
required.

·
Assist employees with day-to-day HR questions
under the guidance of Senior HR.

·
Maintain confidentiality of employee information
at all times.

·
Ensure compliance with company policies and
employment regulations.

·
Support HR initiatives such as training,
engagement activities, and recognition programs.

Email and Administrative Management:

·
Manage the finance & HR’s email inbox,
ensuring timely responses to queries.

·
Organise and file financial & HR documents
electronically and physically as needed.

·
Provide administrative support to the finance
& HR team, including data entry and document preparation.

Qualifications:

·
Proven experience as an Accounts Clerk or in a
similar role.

·
Proficiency in accounting software (experience
with Procure Wizard and Hotsoft is a plus).

·
Strong attention to detail and organisational
skills.

·
Excellent communication skills, both written and
verbal.

·
Ability to handle sensitive information with
confidentiality.

·
Basic understanding of accounting principles and
financial regulations.

·
Basic understanding of HR policies and
procedures.

·
Proficient in Microsoft Office Suite (Excel,
Word, Outlook).

Qualifications:

·
Accuracy and attention to detail.

·
Strong analytical and problem-solving skills.

·
Ability to work independently and as part of a
team.

·
Excellent time management and multitasking
abilities.

·
Associate’s degree in accounting, finance, or a
related field preferred.

What We Offer:

• Competitive salary


• Opportunities for professional development and
  career advancement


• A dynamic, collaborative working environment in the
  hospitality industry


• Discounted rates for you, your family & friends


• Long
  service awards to celebrate your commitment

We invite enthusiastic individuals who are ready to take on
the challenges and rewards of hotel management to apply for this opportunity
today.