Accounts Executive & Administration Support
- Permanent
Job Description
Accounts Executive & Administration Support - Chiswick - £30,000 - £35,000 DOE
\n
Our client, a Property Management company, specialising in block and estate management are looking for an experienced Accounts Executive & Administration Support to join their small but tight-knit team.
\n
Responsibilities:
\n
- \n
- Accounts payable \n
- Paying approved invoices and registering them with property management software Arthur \n
- Liaising with staff members on accounts payable for approval of invoices \n
- Managing records of all paid invoices and saving them in a specific folder \n
- \n
\n
- \n
- Accounts Receivable \n
- Issuing service charge invoices \n
- Issuing Section 20 Works Invoices \n
- Issuing ground rent invoices and notices \n
- Liaising with leaseholders \n
- Liaising with the person reconciling the accounts \n
- Raising service charge invoices, ground rent invoices, section 20 works invoices on Arthur software \n
- Liaising with staff members on accounts receivable \n
- \n
\n
- \n
- Managing rent received \n
\n
- \n
- Remitting rent received \n
\n
- \n
- Emailing property owner statements to landlords \n
\n
- \n
- Emailing and posting service charge invoices and section 20 notice invoices to leaseholders \n
\n
- \n
- Managing business account payments and client bank account transactions \n
\n
- \n
- Xero invoicing management \n
\n
- \n
- Supporting property managers \n
\n
- \n
- Supporting CEO \n
\n
- \n
- Preparing awards applications \n
\n
- \n
- Preparing TPI audits \n
\n
- \n
- Liaising with TPI regarding memberships and audits \n
\n
- \n
- Managing reimbursement of expenses to staff \n
\n
- \n
- Attending post office to post special delivery-recorded delivery items \n
\n
- \n
- Keeping a record of all recorded delivery and special delivery receipts \n
\n
- \n
- Adding a property into Arthur System \n
\n
- \n
- Adding property owners into Arthur System \n
\n
- \n
- Preparing keys for contractors \n
\n
- \n
- Key/ Access management \n
\n
- \n
- Preparing Section 20 Notice Letters \n
\n
- \n
- Liaising with directors and leaseholders regarding accounts payable and receivable \n
\n
- \n
- Preparing and posting welcome letters \n
\n
- \n
- Opening client ring fenced bank accounts \n
\n
- \n
- Closing unused bank accounts \n
\n
- \n
- Managing change of bank account names \n
\n
- \n
- Managing 3 email accounts \n
\n
- \n
- PAYE payments & payments to concierge \n
\n
- \n
- Issuing Section 8 & Section 13 notice and similar notices \n
\n
- \n
- Financial management and administration \n
\n
- \n
- Compliance management \n
- Managing all certificates on Arthur i.e liaising with accountants on accounts preparation, managing companies house register, confirmation statement management \n
- Managing certificates on Arthur i.e liaising with property managers on gutter cleaning dates, FRA management, fire door and communal fire door inspection timelines and similar, property inspection dates management \n
- \n
\n
- \n
- PA to the CEO \n
\n
- \n
- Building height record management \n
\n
- \n
- HSA policies management \n
\n
- \n
- Policies management \n
\n
- \n
- Administering processes and preparing processes when required \n
\n
- \n
- Preparing records of Asbestos and similar inspections and noting on Arthur \n
\n
- \n
- Being the sole responsible person of compliance \n
\n
- \n
- Property owner registry management \n
\n
- \n
- Administering notice of charge and transfers \n
\n
- \n
- Sending terms, management agreements via Signable to new clients \n
- Company Secretarial Work; \n
- Updating companies house shareholder registry \n
- Filing completion statements \n
- Liaising with accountants on client accounts filing \n
- Preparing share certificates \n
- \n
\n
Skills and Experience Required:
\n
- \n
- Previous experience working on service charge accounts \n
- Block management experience ideal \n
- Ability to use own initiative \n
- The ability to work in a team as well as individually \n
- Confidence to communicate effectively and efficiently \n
\n
Salary: £30,000 - £35,000
Working Hours: Monday to Friday 9am - 5pm, office based initially, potential for hybrid once probation has been passed
\n
If you are a proactive individual looking for a new role, please contact Anisha on the Business Support team at Dove & Hawk Property Recruitment.
\n 0203 725 9835
\n
Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk