Contract Coordinator

Richard Irvin an RSK Group company are recruiting for a Contract Coordinator to join the team based in Edinburgh. This is a full-time, permanent position.

Our team of engineers, operations staff, project managers and compliance specialists are trained to start with our clients’ individual needs and work outwards from there. Our experts have extensive experience of advising and leading FM contracts and projects in both the public and private sectors and across industries. Our team is based throughout the UK – meaning you’re never too far from the help you need.

The Contract Coordinator plays a key on‑site role in supporting the successful delivery of a fully managed Facilities Management (FM) contract. This position is responsible for coordinating all planned preventative maintenance (PPM) activities, managing reactive callouts, maintaining accurate contract documentation, and ensuring smooth communication between the client, service partners, and internal FM teams.

Responsibilities:

• Schedule, coordinate, and monitor all Planned Preventative Maintenance (PPM) visits in line with the contract requirements.
• Ensure all PPM activities are completed on time, with correct documentation and certification received, reviewed, and filed.
• Liaise with engineers, subcontractors, and internal stakeholders to confirm access arrangements and resolve scheduling conflicts.
• Maintain the PPM planner, ensuring it remains accurate and up to date.

Qualifications and Experience:

• Experience in a facilities management, helpdesk, or coordination role.
• Strong organisational and administrative skills.
• Excellent communication abilities.
• Proficiency with CAFM systems

Salary and Benefits:

• Salary depending on experience - up to £35,000
• Company Pension

#coordinator #RSKfamily #recruitment

Full Job Description attached

RSK will not accept unsolicited CVs from agencies other than RSK PSL or Secondary agencies.