Accounts Payable Administrator

Overview

Join to apply for the Accounts Payable Administrator role at DEA Specialised Airborne Operations.

Location: Lincoln/Retford | Contract Type: Permanent | Working Hours: Part-time 20-25 hours per week

Department: Finance | Reports To: Finance Manager

Role overview: We are seeking a detail-oriented and organised Accounts Payable Administrator to join our finance team within a dynamic and fast-paced aviation environment. You will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices related to aircraft maintenance, parts, fuel, airport services, and other operational suppliers.

Responsibilities

• Accurately process supplier invoices related to aviation services, maintenance, fuel, and ground handling.
• Perform invoice matching (invoice, purchase order) to ensure correct approvals and compliance.
• Reconcile supplier accounts and investigate discrepancies in a timely and efficient manner.
• Process multi-currency transactions (GBP, USD, EUR, etc.) and manage foreign exchange considerations.
• Ensure supplier payments are made within agreed terms, via BACS, CHAPS, or international wire transfers.
• Liaise with procurement, engineering, and operations teams to resolve invoice queries and PO issues.
• Handle expense reports and ensure compliance with internal policies and HMRC guidelines.
• Maintain accurate and up-to-date supplier master data, including banking details.
• Support internal and external audits with documentation and reporting.
• Ensure compliance with aviation industry standards, company policies, and UK regulatory requirements.

Person Specification

• Previous experience in an Accounts Payable or finance role, ideally within the aviation, logistics, or transport sector.
• Strong understanding of invoice processing, payment cycles, and supplier management.
• Competent in Microsoft Excel, Google and finance systems (e.g. Sage).
• Strong numeracy skills, attention to detail, and ability to manage large volumes of transactions.
• Experience with international suppliers and multi-currency transactions.
• Understanding of VAT treatment for aviation services and international purchases.
• Knowledge of CAA, EASA, or FAA finance-related compliance (beneficial but not required).
• Familiarity with aviation-specific terminology and supplier types (e.g., MROs, FBOs, OEMs).
• Experience working in a regulated industry or with aircraft/parts suppliers.

Benefits

• Company pension scheme
• Private Health Insurance
• Life Insurance
• 20 days holiday (pro-rata) + bank holidays
• On-site parking

Employment details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Accounting/Auditing
• Industries: Airlines and Aviation and Accounting

Notes: Referrals may increase your chances of interviewing. This description is focused on the role and requirements for the Accounts Payable Administrator position at DEA Specialised Airborne Operations.

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