Attendance & Admissions Officer – Independent Secondary School – Portsmouth

Attendance & Admissions Officer – Independent Secondary School – Portsmouth Start Date: As soon as possible Contract: Full-time, Permanent Salary: Paid to scale School Information This is a well-established Independent Secondary School in Portsmouth , providing a broad and ambitious education for students across Key Stages 3, 4 and 5. The school has high expectations for attendance, behaviour, academic achievement and student wellbeing. The school has developed a strong pastoral and administrative structure, with staff working closely together to ensure that students are supported both academically and personally. Regular attendance is viewed as an important part of student success, and the school has clear systems in place for identifying and addressing attendance concerns. The school serves a diverse community and promotes positive relationships between students, staff and families. Its support teams work closely with parents and carers to address barriers that may affect attendance or engagement. The successful Attendance & Admissions Officer will join an established administration team and work alongside pastoral leaders, senior staff, teachers and families. Attendance & Admissions Officer Role The school is looking to appoint an organised and proactive Attendance & Admissions Officer to oversee key attendance and admissions processes. The successful candidate will monitor daily attendance, follow up unexplained absences, maintain accurate records and communicate professionally with parents and carers. Alongside attendance responsibilities, the role will involve supporting the admissions process and ensuring that pupil information and documentation are accurately maintained. The position would suit someone who is confident working with sensitive information, comfortable communicating with families and highly organised when managing competing priorities. Key Responsibilities Monitor daily attendance and punctuality. Follow up unexplained absences promptly. Contact parents and carers regarding attendance concerns. Maintain accurate attendance records. Identify patterns of absence and lateness. Produce attendance reports for pastoral and senior leadership teams. Maintain detailed records of attendance-related communication. Support attendance improvement plans. Arrange attendance meetings with parents and relevant staff. Escalate persistent attendance concerns in accordance with school procedures. Work closely with Heads of Year and pastoral teams. Identify attendance concerns that may have wider safeguarding implications. Support the administration of student admissions. Process admissions documentation accurately. Maintain up-to-date pupil records. Liaise with parents regarding admissions requirements. Assist with new pupil administration and induction. Process transfers and leavers where required. Update relevant school databases. Check pupil information for accuracy. Prepare reports and information for senior staff. Maintain confidentiality when handling sensitive information. Ensure school procedures are followed consistently. Support general administrative duties during busy periods. Contribute to improvements in attendance and admissions systems. The Ideal Candidate The successful candidate will have previous experience within attendance, admissions, school administration or another role involving regular communication with families. You should be confident discussing attendance concerns professionally and sensitively. The role requires someone who can explain school expectations clearly while maintaining positive relationships with parents and carers. Strong administrative skills are essential. You will be responsible for maintaining important records and ensuring information is accurate. Previous experience working in a secondary school would be advantageous, although strong candidates from other educational or administrative settings will also be considered. Requirements Previous experience in attendance, admissions or school administration. Excellent written and verbal communication skills. Confidence communicating with parents and carers. Strong organisational skills. Excellent attention to detail. Good IT and database skills. Ability to maintain accurate records. Ability to handle confidential information. Strong time-management skills. Ability to manage competing priorities. Understanding of safeguarding and student welfare. Professional and approachable manner. Ability to work effectively as part of a wider team. Previous education-sector experience is desirable. What the School Offers Full-time, permanent employment. Professional independent-school environment. Established pastoral and administrative structures. Supportive leadership team. Collaborative staff culture. Opportunities for professional development. Modern facilities. Varied responsibilities across attendance and admissions. Opportunity to contribute directly to student engagement and school administration. Application To apply for the Attendance & Admissions Officer position, please send your CV as soon as possible.