QEHS Coordinator

QEHS Systems & Compliance

• Coordinate and maintain QEHS systems, documentation, records and databases to support compliance with legal, company and ISO requirements.
• Support the administration and maintenance of management systems, ensuring policies, procedures and records remain current and accessible.
• Coordinate internal and external audits, inspections and compliance reviews, ensuring actions are recorded, monitored and completed within agreed timescales.
• Maintain compliance trackers and registers, including training, audits, inspections and equipment records.
• Support the implementation of QEHS initiatives and continuous improvement activities across the site.

Occupational Health & Wellbeing

• Coordinate all Occupational Health activities for the site, acting as the main point of contact between employees, HR, QEHS and external Occupational Health providers.
• Schedule and monitor health surveillance activities, including audiometry, COSHH surveillance, health assessments, etc.
• Maintain accurate and confidential Occupational Health records, databases and compliance reports.
• Coordinate Occupational Health requirements for new starters, including health questionnaires, assessments and referrals.
• Raise purchase orders, process invoices and manage administrative requirements relating to Occupational Health services.

Incident & Risk Management

• Administer the site incident and near-miss reporting process through Intelex or equivalent systems.
• Monitor corrective actions arising from incidents, audits and inspections and follow up with responsible managers to ensure timely completion.
• Maintain records relating to risk assessments, inspections and compliance activities.
• Escalate overdue actions or significant concerns to the appropriate manager.

Training & Competency

• Coordinate QEHS induction, training and refresher programmes for employees.
• Monitor training completion rates and coordinate follow-up actions for overdue requirements.
• Support the preparation and delivery of QEHS communications, toolbox talks and awareness campaigns.

Communication & Reporting

• Prepare and collate QEHS performance data, reports and meeting information.
• Coordinate monthly QEHS review meetings, record actions and monitor progress to completion.
• Maintain QEHS notice boards and communication materials, ensuring information remains accurate and up to date.
• Assist with the preparation of compliance reports and KPI data for site and UK management teams.

Site Support

• Manage PPE ordering, stock control and distribution to ensure appropriate equipment is available when required.
• Provide general coordination and administrative support for site QEHS activities and compliance programmes.
• Represent the site in relevant QEHS meetings and forums when required.