School Administrator – Independent Secondary School –Reading

School Administrator – Independent Secondary School – Reading Start Date: As soon as possible Contract: Full-time, Permanent Salary: Paid to scale School Information This is a well-established Independent Secondary School in Reading , serving pupils aged 11–18 within a supportive, ambitious and academically focused environment. The school has developed a strong reputation for maintaining high expectations while ensuring that pupils receive the pastoral, academic and personal support they need to thrive. The school community is built around positive relationships, respect and a commitment to helping every pupil make strong progress. Students are encouraged to become confident, responsible and independent young people, with staff working collaboratively to provide a structured and purposeful school experience. The school offers a broad curriculum alongside a strong programme of enrichment, pastoral support and wider development opportunities. Its professional support teams play an important role in ensuring that the school operates effectively each day. The successful School Administrator will join an established administration team and provide a professional, efficient and welcoming service to pupils, parents, staff and visitors. The Role The School Administrator will have responsibility for a broad range of administrative duties across the school. Key responsibilities will include: Managing general school administration on a daily basis. Acting as a professional first point of contact for parents, pupils, staff and visitors. Answering telephone calls and responding to emails promptly and professionally. Maintaining accurate pupil and school records. Preparing letters, reports, correspondence and other school documentation. Supporting the organisation of meetings, appointments and school events. Maintaining effective filing systems, both electronically and on paper. Updating information on the school's management information system. Processing administrative requests from teaching and support staff. Supporting pupil admissions and enrolment processes when required. Assisting with attendance administration and following up information where necessary. Preparing documents and information for senior leaders. Supporting communication between departments across the school. Maintaining confidentiality when handling sensitive pupil, family and staff information. Assisting with school trips, examinations, events and other administrative arrangements. Supporting the wider office team during particularly busy periods. Ensuring administrative deadlines are met consistently. Maintaining a professional and welcoming reception environment. The role will involve working with a wide range of people, so the successful candidate will need to communicate confidently and professionally. Admissions and Pupil Administration The successful candidate may also provide support with pupil administration, including: Processing new pupil information. Updating admissions records. Maintaining accurate contact details. Preparing admissions documentation. Communicating with parents regarding administrative requirements. Supporting transition arrangements for new pupils. Ensuring relevant information is shared with appropriate departments. Maintaining accurate records throughout the pupil's time at the school. Accuracy will be particularly important, as the role involves maintaining information that is used by staff across the school. Working With Staff and Parents The School Administrator will work closely with teachers, pastoral teams, senior leaders and other support staff. You will be expected to respond to enquiries appropriately, identify matters that need to be escalated and ensure that information reaches the correct member of staff. The role will also involve regular communication with parents and carers. The successful candidate should therefore be approachable and professional while maintaining appropriate boundaries and confidentiality. Person Specification The school is looking for someone with: Previous experience in administration, ideally within education. Excellent organisational and time-management skills. Strong written and verbal communication. Excellent attention to detail. Good IT skills and confidence using Microsoft Office. The ability to maintain accurate records. A professional and approachable manner. The ability to manage confidential information appropriately. Strong prioritisation skills. The ability to remain calm in a busy environment. A proactive approach to completing tasks. The ability to work independently and as part of a team. Previous experience using a school management information system would be advantageous. Safeguarding and Professional Standards The school places significant importance on safeguarding, confidentiality and professional conduct. The successful candidate will be expected to follow all school policies and procedures and contribute to a safe and supportive environment for pupils. You will need to demonstrate professionalism when dealing with sensitive information and understand the importance of accurate record keeping. Why Join the School? This is an excellent opportunity for an experienced administrator to join a respected Independent Secondary School in Reading . The successful candidate will become an important member of the school's professional support team, working alongside colleagues who are committed to maintaining high standards across the school. The position offers a varied workload, regular interaction with staff and families, and the opportunity to develop further experience within education administration. Application If you are an organised, reliable and professional administrator looking for a permanent opportunity within an Independent Secondary School in Reading , please send your CV as soon as possible.