Talent.com
IP Support, The Law Support Group
Patent AdministratorIP Support, The Law Support Group • Oxford, England, United Kingdom
No longer accepting applications
Patent Administrator

Patent Administrator

IP Support, The Law Support Group • Oxford, England, United Kingdom
27 days ago
Job type
  • Full-time
Job description

About the job

Main Duties


  • Preparing documentation for patent, design and trade mark matters, and monitoring the formalities processes for filing UK, European, international (PCT) and other applications, including:
  • Typing and amending technical Word documents.
  • Preparing case-specific forms and letters from standard templates.
  • Maintaining formalities records for fee-earner caseloads (e.g. tracking US IDS records for a patent family), and helping fee earners retrieve information from IP office websites and databases (EPO, UKIPO, EUIPO, WIPO and similar).
  • Supporting assignments, changes of name/address and other recordals - gathering requirements and cost information, preparing documents such as Powers of Attorney for client signature, drafting instructions to overseas associates, tracking recordal progress and reporting back to clients.
  • Drafting routine correspondence and emails to clients, IP offices and overseas agents.
  • Preparing standard client reporting letters.
  • Monitoring attorney deadlines and workloads on a daily/weekly basis, liaising with the Records team and flagging or actioning items as needed.
  • Preparing documentation and presentations to support attorneys' committee work and other professional activities.
  • Instructing overseas associates on filing new patent, design and trade mark applications (including PCT national phase entries) and managing all related filing formalities.
  • Managing incoming and outgoing correspondence - sending reminders/acknowledgements and preparing or sending emails on attorneys' behalf.
  • Handling ancillary documentation tasks such as file management, photocopying and scanning.
  • Maintaining attorneys' diaries.
  • Preparing client cost estimates.
  • Running status reports and portfolio schedules for clients as required.
  • Recording official fees and service charges in the billing system.
  • Preparing invoices.
  • Regularly reviewing attorneys' work in progress (e.g. unbilled time or charges).
  • Checking and updating new client details on the case management database and other records.
  • Keeping client files updated with client-specific procedures (e.g. billing and correspondence preferences).
  • Arranging attorney travel, preparing itineraries and handling expense claims where required.
  • Acting as first point of contact for client queries on an attorney's behalf, handling calls and general enquiries.
  • Coordinating internal and external meetings, including room/venue bookings and refreshments.
  • Providing ad hoc administrative support to attorneys as required.


Person Specification


  • Able to work independently to a high standard, using own initiative.
  • Excellent organisational skills.
  • Efficient, with strong prioritisation and multi-tasking ability to meet deadlines.
  • Willing and able to learn new systems and processes.
  • Team player - personable, approachable and collaborative.
  • Comfortable working under pressure and adapting to changing daily demands.
  • Excellent attention to detail.
  • Good working knowledge of Microsoft Word, Excel and Outlook.


Preferred Skills / Knowledge / Experience

  • Experience within an IP, legal or other professional services environment.


Desirable Skills / Knowledge / Experience

  • Working knowledge of PowerPoint an advantage.
  • Experience with a patent/trade mark case management database (e.g. Inprotech) is a plus, though systems training is provided.


Certifications

  • CIPA Introductory Certificate in Patent Administration (IPAC) and/or CITMA Paralegal Course preferred.
  • The "Paralegal" job title applies to candidates holding one or both of these qualifications.


Create a job alert for this search

Patent Administrator • Oxford, England, United Kingdom

Similar jobs

Receptionist Administrator

SpecialEffectWest Oxfordshire, England, GB
Full-time +1

Contract: Fixed-term – 12 months (3-month probation period).Salary and Benefits: £26,000 - £30,000 per annum, dependent on experience, 25 days annual leave plus bank holidays, health cashback plan ... Show more

 • Promoted

Aviation Planning & Technical Records Administrator

Pula Aviation Services LimitedOxford, England, GB
Full-time

Pula Aviation Services Limited is seeking a Planning & Technical Services Administrator at London Oxford Airport.In this full-time role, you will support the Technical Services and Planning team in... Show more

 • Promoted

Sales Consultant

Acapella RecruitmentNewbury, England, gb
Full-time +1

Sales Consultant (Full-Time) Location: Berkshire & Surrounding Areas Salary: £40,000–£66,000 OTE (Uncapped Commission) Job Type: Permanent, Full-Time Ready to Start a Career in Sales? Are you ambit... Show more

 • Promoted

Sales Admin

Pertemps BondBloxham,South East,UK
£27,000.00–£28,000.00 yearly
Full-time +1
Quick Apply

Sales Administrator – Permanent Opportunity.Village location near Bloxham (no public transport).A well‑established business near Bloxham is looking for a.This role suits someone who enjoys being th... Show more

Senior Customer Relationship Administrator

Crowcon Detection Instruments Ltd.Abingdon, England, GB
Full-time

Senior Customer Relationship AdministratorApplyremote type: Hybrid workinglocations: Abingdontime type: Full timeposted on: Posted 5 Days Agojob requisition id: JR26\_000328Help grow a sa... Show more

 • Promoted

School Administrator & Office Coordinator – Ambitious Secondary Academy in Oxford

Marchant RecruitmentOxford, England, United Kingdom
Full-time

Are you a highly organised, professional, and detail-oriented administrator ready to streamline operations and communication within a busy state secondary school? This could be an exceptional oppor... Show more

Autonomous Senior IT & Data Commercial Solicitor

Chadwick NottOxford, England, GB
Full-time

A leading UK law firm in Oxford seeks an experienced Commercial Solicitor.The ideal candidate will advise on high-value data and IT commercial contracts and provide support on emerging technologies... Show more

 • Promoted

Customer Accounts Administrator

Pertemps BondBanbury,South East,UK
£25,000.00 yearly
Full-time +1
Quick Apply

Customer Account Administrator.Office‑based / Hybrid options available depending on client.Competitive salary based on experience .Are you an organised, detail‑driven administrator with a passion f... Show more

School Administrator – Outstanding Secondary – January 2026

Marchant RecruitmentOxford, England, United Kingdom
Full-time +1

Do you want to work in a thriving school with a highly organised and professional administration team?.Outstanding leadership and support structures.A highly successful secondary school in.The scho... Show more

System Administrator

Airbox SystemsWantage, England, GB
Full-time

Get AI-powered advice on this job and more exclusive features.This range is provided by Airbox Systems.Your actual pay will be based on your skills and experience — talk with your recruiter to lear... Show more

 • Promoted

Customer Service / Administrator | Remote (Oxford, UK)

School ResultOxford, England, GB
Remote
Full-time

Trade Prices Direct, a nationwide window and door installation business, is seeking a.Customer Service / Administrator.The successful candidate will provide frontline customer support and administr... Show more

 • Promoted

Employment Solicitor

Chadwick NottOxford, England, GB
Full-time +1

Job title: Employment Solicitor.This market-leading employment team is looking for a talented solicitor to join their internationally renowned team with great academics, professional pedigree and s... Show more

 • Promoted

Campus Administrator & Logistics Lead

Oxford RoyaleOxford, England, GB
Full-time

A leading global education provider in Oxford seeks an Administrator to support the Programme Director with administrative tasks.The role involves overseeing paperwork, ensuring compliance, and coo... Show more

 • Promoted

Senior Customer Relationship Administrator

CrowconAbingdon, England, GB
Full-time

A member of the Customer Relationship Team will provide exceptional support to customers as the first escalation point while supporting the manager running the team, particularly during the manager... Show more

 • Promoted

Veterinary Surgeon

Vets for PetsAndover, England
£90,000.00 yearly
Full-time +2

Take your Veterinary career to new heights with Vets for Pets.Embark on an exciting journey with a team that not only values your expertise but celebrates your passion for animal care!.At Vets for ... Show more

 • Promoted

School Administrator – Excellent Secondary School - Oxford

Marchant RecruitmentOxford, England, United Kingdom
Full-time +1

We are a thriving 11–18 Outstanding secondary school in.Our students are motivated, respectful, and ambitious, and we pride ourselves on providing a calm, purposeful learning environment.Our forwar... Show more

Aviation Planning & Technical Records Administrator

Jmi AeroKidlington, England, GB
Full-time +1

Jmi Aero is seeking a Planning & Technical Services Administrator for their team at London Oxford Airport.This full-time, permanent position involves supporting the Technical Services team with the... Show more

 • Promoted

School Administrator – High-Performing Secondary School – Oxford

Marchant RecruitmentAbingdon, England, United Kingdom
Full-time

School Administrator required to work on a full-time position from January 2026.Good mixed school based in Oxford.School Administrator to join an experienced and supportive administration team.The ... Show more

Administrator & Receptionist

Oxford University PressOxford, England, GB
Full-time

We are seeking a highly professional and personable, part‑time Administrator/Receptionist to oversee the reception area of our Head Office in Great Clarendon Street, Oxford.As the first point of co... Show more

 • Promoted

Finance Administrator (Gift Aid)

Cancer Research UKOxford, England, GB
Full-time +1

Finance Administrator (Gift Aid) page is loaded.Finance Administrator (Gift Aid).Apply locations Sterling House - Oxford Business Park time type Full time posted on Posted 30+ Days Ago job requisit... Show more