Roster Clerk

Together we move what matters

We are at the start of something powerful. Heavy Haul Rail was created with a simple but transformative belief: the UK deserves a smarter cleaner more resilient freight future. And we have the opportunity to build it.

Every role in this business carries purpose. Whether you work in operational delivery driving trains engineering or business support the work you do contributes directly to reducing emissions easing road congestion strengthening supply chains and powering British industry. This is meaningful work with real impact.

Who we are

Previously operating as Freightliners Heavy Haul business we are now an independent company following CMA CGM Groups acquisition of Freightliner UKs Intermodal Logistics business in January 2026.

Heavy Haul Rail is the UKs next-generation rail freight partner built for a sector ready to evolve. We believe its time to move differently. Congested roads rising emissions fragile supply chains. These arent just logistical challenges; theyre environmental and economic wake-up calls. Were here to lead the modal shift helping businesses transition from road to rail with confidence clarity and measurable impact.

We move 17 million tonnes of freight a year for customers in the industrial energy and construction markets. The company operates 95 locomotives and over 1000 wagons. Heavy Haul Rails team of 950 supports customer deliveries to over 100 locations across the UK running 250 trains per week.

Heavy Haul Rail also supports the renewal and maintenance of the rail infrastructure and supports passenger train operators and rolling stock companies including the provision of drivers and route conducting services.

But none of this happens without us its people.

Principle Activities and Accountabilities

• Production of efficient base rosters
• Production and issue of weekly rosters to meet the weekly train plan for all commodities.
• Prepare and post daily alteration sheets for respective depots.
• Ensuring rostering of staff meets Heavy Haul Rail and UK Rail principles and standards.
• Ensure source competency data is inline with agreed company standards and only competent staff are rostered to roles
• Manage drivers annualised hours making sure contracts are met.
• Compile and monitor annual leave rosters for drivers and Ground staff
• Implement diagram alterations on a working timetable change and update rosters accordingly.
• Be competent in the use and management of any supplied rostering and competence tool or system and industry system relevant to rostering delivery
• Hotel bookings for all driver train crew and ground staff lodge purposes to maximise efficiency
• Liaise with Control and other departments to assist in the assurance of train coverage as per train plan/ commercial order.
• Manage all rosters in line with fatigue guidance ensuring adverse fatigue warnings are actioned
• Reconcile rostering changes with appropriate systems to ensure worked hours are recorded and where required corrected
• Ordering hire vehicles as required.
• Book medicals as required
• Provide rostering cover as needed.
• Arrange cross cover and hire in of resources if required
• To undertake additional duties commensurate to the post as delegated by Senior Managers.
• Take part in annual performance appraisals.

General Safety Responsibilities

The post holder has a duty to take care of their own health and safety and that of others who may be affected by their -operation with HH and co-workers to help everyone maintain their legal requirements by:

• Taking reasonable care of own health and safety and that of any person who may be affected by your acts or omissions at work.
• Co-operating with UK Rail to comply with health and safety legislation
• Carrying out any work in accordance with any training instruction or company procedure that is relevant to the position.
• Informing your line manager of any health and safety problems identified by yourself or identified to you by other people.
• Manage rosters and rostering to align with Fatigue requirements
• Using any safety equipment provided by UK Rail that you have been trained to use in a proper and appropriate manner.
• Ensure compliance with internal control checks as laid down in rostering manuals I.e Hidden Minimum rest periods etc.
• All safety critical staff to comply with the Drugs and Alcohol policy RG-GEN 023.
• Follow HS&E procedures to ensure safe working practices prevent pollution minimise impacts maintain competence and report incidents.

Specific Safety Responsibilities

• Observe the requirements of OPSHH006 standard.
• Roster in accordance to HHR & UK Rail terms and conditions.
• Take part in any safety training courses as directed by Line Management.
• This is not a safety critical role.

What Were Looking For

• A good knowledge of Freight train operations with a sound knowledge of railway geography.
• A good level of general education is required.
• The post holder must be extremely well organized and self-motivated.
• Good communication skills.
• Computer literacy is essential. Must be competent using appropriate windows applications ORS and railway industry systems
• A good knowledge of drivers and ground staff conditions of service.
• Able to regularly work in an office environment and be flexible to meet work needs

Your Behaviours

• Exhibits and lives Heavy Haul Rails values.
• Commitment to work safely and remain calm under pressure.
• Maintenance of trust tact and confidentiality any breach of confidentiality pursuit of personal agendas or expression of opinions not directly related to the requirements of this role will not be tolerated.
• Awareness of the nature of our customers business requirements and an outward looking focus towards helping them achieve their objectives.
• Ability to work to standardised instructions and processes and ensuring that others do the same.
• Awareness of the nature of our customers business requirements and an outward looking focus towards helping them achieve their objectives.

This post is subject to standard pre-employment checks including employment references medical & D&A screening and successful DBS background checks.

Why Join Us

Here youre not one small part of a big machine. Youre a key contributor with national significance and real-world impact. We want our colleagues to feel proud of the work they do connected to our mission and empowered to shape the future of this business. As part of Heavy Haul Rail you can expect:

• Purpose that matters. Your work contributes to a cleaner more efficient freight industry.

• Opportunity to shape whats next. Were new agile and ready to do things differently your ideas help build our future.

• A team that moves forward together. Collaboration respect and shared ambition define how we work.

• A commitment to excellence. We deliver with pride precision and professionalism.

• Room to grow. Your development fuels our momentum.

Our perks and benefits

Our people are our most important asset. We strive to empower our employees ensuring they are trained and competent fit for work always informed and completely engaged in our culture that places safety and wellbeing firmly at the heart of everything we do.

We are looking for the most committed and reliable individuals who possess the knowledge skills and experience needed for their return we can offer considerable career progression and a rewarding career in an award-winning team alongside:

• Competitive pay

• Fantastic final-salary pension scheme after an initial qualifying period

• Enhanced maternity & paternity pay

• Opportunities for ongoing training and development.

• Access to the companys life assurance scheme

• A range of benefits to make your own so you can get the most of your work and home life which will also help save you money and hassle. From reimbursement on health treatments to savings on new cars.

We know where were heading. We know why it matters. Now its time to move to make it real together.

For queries contact

Shaping tomorrow. Starting today

The future we want to build wont happen on its own we have to move it forward together. Heavy Haul Rail has the purpose the ambition and the opportunity to reshape how Britain moves. Whatever our roles we are collaborators creators and custodians of a better future. This journey starts with what we choose to do today tomorrow and every day after that.

Our values are:

• Make Every Mile Matter: We act with intention and responsibility knowing our work shapes a cleaner stronger future for the UK.

• Build Boldly: We use our entrepreneurial spirit to challenge legacy thinking and design better ways forward for our customers our industry and each other.

• We move as one: We collaborate with trust respect and shared momentum because progress is a team sport.

• Deliver with certainty: We stand behind our work. Were reliable precise and accountable in everything we do.

• Fuelling The Future: We invest in our people and our potential championing learning curiosity and continuous confidence clarity and measurable impact.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1