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AJ Chambers
Executive AssistantAJ Chambers • Charing Cross, Greater London, United Kingdom
Executive Assistant

Executive Assistant

AJ Chambers • Charing Cross, Greater London, United Kingdom
4 days ago
Job type
  • Full-time
Job description

Job Description

We are hiring for a Executive Assistant to join a well-known, international City-based law firm.



Please make sure you read the following details carefully before making any applications.


You will be joining the Property & Workplace function which is a dynamic and integral part of the firm's central management team and is led by the Director of Property & Workplace, who reports directly to the Managing Partner.



Key Responsibilities



Executive & PA Support



  • Provide comprehensive executive and PA support to the Director of Property & Workplace, maintaining the highest levels of discretion and confidentiality.


Manage a complex and demanding diary, anticipating priorities and ensuring the Director is fully prepared for meetings and engagements.


Draft and coordinate correspondence, meeting agendas and minutes.


Prepare briefing materials and supporting documentation ahead of meetings.


Process expenses and invoices on behalf of the Director.


Assist with inbox management, prioritising communications and actioning matters as required.


Coordinate travel arrangements and logistics.




Reporting & Communications



  • Act as the central conduit for information between the Director and the five Property & Workplace teams.


Coordinate the collection, collation and presentation of monthly reporting across all functions.


Support the preparation of reports and presentations for senior leadership, management committees and wider business updates.


Produce high-quality PowerPoint presentations in line with corporate branding standards.


Draft and coordinate internal communications on behalf of the Director.




Coordination & Stakeholder Management



  • Serve as the key liaison between the Director and the Workplace Operations, Client Experience, Food & Beverage, Health & Safety and ESG teams.


Coordinate departmental activities, priorities and actions to support strategic objectives.


Build strong relationships across the business and act as a professional point of contact for stakeholders at all levels.


Assist with the organisation of internal and external meetings and events.


Coordinate holiday planning and resource coverage across teams where required.


Administration


Maintain accurate filing systems and departmental records.


Manage incoming correspondence and telephone enquiries efficiently.


Maintain CRM and contact management data, ensuring information remains accurate and up to date.


Demonstrate commercial awareness and proactively identify matters requiring the Director's attention.




Candidate Profile



Essential Experience & Skills



  • Previous experience in a PA, Executive Assistant, Coordinator or Executive Support position within a professional services or corporate environment.


Strong organisational skills with the ability to manage multiple priorities and deadlines.


Excellent written and verbal communication skills.


Experience supporting senior stakeholders at Director level or above.


Advanced Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.


Experience working across multiple teams and functions.


Strong stakeholder management and relationship-building capabilities.


High levels of discretion, professionalism and sound judgement.


Ability to remain calm and effective in a fast-paced environment.


A proactive approach with the confidence to anticipate needs and take initiative.




Personal Attributes



  • Versatile and comfortable managing a varied workload.


Diligent, highly organised and detail-focused.


Approachable with strong interpersonal skills.


Adaptable and responsive to changing priorities.


Collaborative and service-oriented.




What's on Offer



  • Opportunity to work within a prestigious City law firm.


Exposure to senior leadership and strategic business operations.


Modern, state-of-the-art office environment in the City of London.


Collaborative and inclusive culture.


Competitive salary and benefits package. xwwtmva




For more information please apply directly or contact Jess from AJ Chambers.

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Executive Assistant • Charing Cross, Greater London, United Kingdom

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