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Freemans Event Partners
Project AdministratorFreemans Event Partners • Gloucester, Gloucestershire, United Kingdom
Project Administrator

Project Administrator

Freemans Event Partners • Gloucester, Gloucestershire, United Kingdom
3 days ago
Salary
£15.00 hourly
Job type
  • Temporary
  • Quick Apply
Job description
Project Administrator – EventsLocation: Gloucester HQ (GL2 2RN) and UK Event Locations
Salary: £15.00 per hour
Hours: Average 37.5 hours per week, 5 days over 7
Contract: Temporary – ASAP start until 31 December 2026
Travel: Approximately 50% UK travel
About the RoleFreeman's Event Partners is looking for an organised, proactive and adaptable Project Administrator to support our project and event operations through to the end of 2026.
This is a varied role combining office-based project administration with the opportunity to work across a number of Light Trail events throughout the UK.
Approximately 50% of your time will be based at our Gloucester HQ (GL2 2RN), with the remaining 50% involving travel to event locations around the UK.
If you have strong administration skills, enjoy working in a fast-paced environment and are comfortable communicating with suppliers, vendors and customers, we'd like to hear from you.
What You'll Be DoingAs a Project Administrator, you will provide day-to-day administrative support to help projects progress efficiently from planning through to delivery.
Your responsibilities will include:
  • Liaising with suppliers, vendors and customers by telephone and email.
  • Requesting and retrieving supplier quotes.
  • Gathering dimensions, specifications and other information required by the project team.
  • Collating and maintaining accurate project information.
  • Raising Purchase Orders (POs).
  • Supporting the project team with supplier and event administration.
  • Helping ensure actions and information are progressed efficiently and on time.
  • Providing general project and event administration support as required.

A company laptop and mobile phone will be provided.
What We're Looking For:You will need:
  • Strong organisational and administrative skills.
  • Excellent attention to detail.
  • Good written and verbal communication skills.
  • Confidence communicating professionally with suppliers, vendors and customers.
  • Proficiency in Microsoft Excel, Outlook and Teams.
  • The ability to manage multiple tasks and changing priorities.
  • A flexible approach to working hours and locations.
  • A full UK driving licence.
  • Access to your own vehicle.

Previous experience using Sage X3 would be advantageous but is not essential.
Hours & Working Pattern:
  • The role averages 37.5 hours per week, working 5 days out of 7.
  • The majority of working weeks are expected to be Monday to Friday. However, due to the nature of our events, flexibility is essential.
  • There will be periods when you are required to work Saturdays and/or Sundays. Where weekend working is required, days off will be provided during the week or through an alternative agreed working pattern.
  • Standard office hours are approximately 8:30am to 4:30pm, although some flexibility around start and finish times will be necessary depending on project and event requirements.

Travel:
  • This role requires regular travel to Light Trail event locations throughout the UK.
  • You must be able to drive and have access to your own transport.
  • Approved travel from Gloucester HQ to event locations will be reimbursed.
  • Applicants should be comfortable with the travel requirements of the position and able to offer full commitment to the role through to the end of 2026.





    About Freemans Event Partners:

    Our Bars team specialises in complete bar services tailored to any event with a focus on driving revenue and volume whilst still upholding the highest standards. Presenting the ‘Perfect Serve’ experience with our partner brands such as Heineken UK, Moët & Chandon, Bacardi, ABinBev and Diageo. We pour over 150 types of spirits, cocktail combinations, champagne, lager and cider, and 6.2 million pints of beer every year so your customers never leave thirsty. We provide high-quality bars services for events, including festival bars, concerts, stadiums and sporting venues. We have long-standing partnerships with some of the biggest names in the event industry, including Boomtown Fair, Victorious and We Are FSTVL, as well as concert and sporting venues, including London Stadium and Twickenham Stadium.

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    Project Administrator • Gloucester, Gloucestershire, United Kingdom

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