Office Manager

Our client is a market-leading UK manufacturer of fire & smoke protection systems trusted by tier 1 contractors and developers.

A broad hands-on role at the centre of a fast-growing innovation-led SME. You will own the day-to-day running of the business: office administration bookkeeping and financial reporting HR and training facilities and internal IT including AI adoption - plus EA support to the Managing Director.

This will suit someone whose satisfaction comes from getting the best out of well-paid capable people rather than from personal achievement alone. You will be responsible for efficient office operations accurate financial and employee records and making sure company systems operate effectively - including company accreditations (ISO office health & safety) 3-year rolling budget forecasting and resource planning and accounts and financial reporting including variance root cause analysis.

KEY RESPONSIBILITIES

Administration & Office Management

- Manage incoming and outgoing correspondence telephone calls and emails
- Maintain accurate company records filing systems and documentation
- Ensure all administrative tasks and paperwork are completed accurately and on time
- Support customer service activities and maintain professional client relationships
- Ensure compliance with company procedures and health & safety requirements

Bookkeeping & Financial Administration

- Carry out daily bookkeeping and accounts administration duties
- Process daily banking and reconcile financial transactions
- Maintain company accounts using cloud accounting software
- Assist with payroll preparation and payroll administration
- Monitor invoices supplier payments and customer accounts
- Maintain accurate financial records and support month-end reporting
- Liaise with accountants and external financial providers when required

HR & Staff Management

- Maintain employee records holiday records and HR documentation
- Assist with recruitment onboarding and induction of staff
- Support staff scheduling workload coordination and day-to-day supervision
- Promote a positive professional and productive working environment
- Assist management with employee performance and staff development
- Ensure company policies and procedures are communicated and followed

IT & Systems Management

- Oversee the daily operation of company IT and business software
- Provide first-line support for internal IT issues and coordinate with external providers
- Maintain user accounts passwords and access permissions
- Support the implementation and maintenance of digital systems and workflows
- Assist in maintaining cloud-based systems shared drives and office technology
- Ensure staff are using company software and systems effectively

WHY APPLY

A genuinely broad remit with real autonomy reporting directly to the Managing Director of a growing technology-focused SME. You will be central to how the business runs day to day driving growth and supporting the delivery of life-saving certified products.

Requirements

- Strong organisational and administrative skills
- Experience in bookkeeping and payroll administration
- Good understanding of HR administration and staff coordination
- Strong IT skills and experience using business software systems
- Excellent communication and customer service skills
- Ability to prioritise workload and work independently
- High level of accuracy and attention to detail
- Professional flexible and reliable approach to work

QUALIFICATIONS & EXPERIENCE

- Minimum 5 years experience in administration office management bookkeeping HR support or a similar role
- Good English Maths and IT skills
- Office Management Bookkeeping HR or Business qualification desirable but not essential
- Experience using cloud accounting software payroll systems CRM platforms or similar advantageous
- Proficient in Microsoft Office and Google Workspace

Benefits

40000 - 50000 negotiable salary
Company NEST pension
28 days holiday incl. bank holidays
Company laptop

Required Skills:

- Strong organisational and administrative skills - Experience in bookkeeping and payroll administration - Good understanding of HR administration and staff coordination - Strong IT skills and experience using business software systems - Excellent communication and customer service skills - Ability to prioritise workload and work independently - High level of accuracy and attention to detail - Professional flexible and reliable approach to work QUALIFICATIONS & EXPERIENCE - Minimum 5 years experience in administration office management bookkeeping HR support or a similar role - Good English Maths and IT skills - Office Management Bookkeeping HR or Business qualification desirable but not essential - Experience using cloud accounting software payroll systems CRM platforms or similar advantageous - Proficient in Microsoft Office and Google Workspace

Employment Type : Full Time
Experience: years
Vacancy: 1
Yearly Salary Salary: 40000 - 50000