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HAIL Partners
Office ManagerHAIL Partners • Charing Cross, Greater London, United Kingdom
Office Manager

Office Manager

HAIL Partners • Charing Cross, Greater London, United Kingdom
4 days ago
Job type
  • Full-time
Job description

Job Description

HAIL Partners are working a global investment firm who are seeking an Office Manager based in the city. The role will be responsible for the day-to-day running of the office, as well as support on firm wide initiatives.



Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.


Role Responsibilities:



  • Corporate Flat Management


Health, Safety & Fire, Policies


Vendor Management and Relationships


Assist IT on issuing equipment


Assist with organising Office Events as required


Team player, proactive; happy to meet and greet guests, answer phones, collect post, set up meeting rooms as and when required


Running policy review processes


Coordinate with committee members on meeting organisation and documentation, maintain internal policy portal


Fund Info - help maintain fund data in the internal database fund info in coordination with Finance, Legal, and Compliance


Service Provider - organize annual, onsite due diligence meetings with key service providers


Ad Hoc - assist with other ad hoc administrative tasks for Ops, such as KYC/AML requests, counterparty data requests, coordination with external boards and fund directors, document management, etc.




Role Requirements:



  • 5+ years experience as an Office Manager in financial and/or professional services


Takes genuine pride in their work, with a "no task too big or too small" mentality and a willingness to roll up their sleeves and get hands-on


Confident and professional, but not above the detail. Happy to personally pick something up, sort an issue, or handle admin directly rather than delegating or escalating


Strong critical thinker who can assess situations objectively


Demonstrates clear ownership and initiative - able to think independently and act without needing layers of sign-off. xwwtmva


Nice to have: Experience in a large, complex building environment (e.g. a big skyscraper/campus) -understands building security, multi-tenant operations, and coordinating with on-site teams.




Key Benefits include:



  • Competitive Bonus


25 days holiday + 4 Floating Days


Medical, Dental & Vision Insurance


Fully paid luxury gym membership


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Office Manager • Charing Cross, Greater London, United Kingdom

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