Job Description
HAIL Partners are working a global investment firm who are seeking an Office Manager based in the city. The role will be responsible for the day-to-day running of the office, as well as support on firm wide initiatives.
Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.
Role Responsibilities:
- Corporate Flat Management
Health, Safety & Fire, Policies
Vendor Management and Relationships
Assist IT on issuing equipment
Assist with organising Office Events as required
Team player, proactive; happy to meet and greet guests, answer phones, collect post, set up meeting rooms as and when required
Running policy review processes
Coordinate with committee members on meeting organisation and documentation, maintain internal policy portal
Fund Info - help maintain fund data in the internal database fund info in coordination with Finance, Legal, and Compliance
Service Provider - organize annual, onsite due diligence meetings with key service providers
Ad Hoc - assist with other ad hoc administrative tasks for Ops, such as KYC/AML requests, counterparty data requests, coordination with external boards and fund directors, document management, etc.
Role Requirements:
- 5+ years experience as an Office Manager in financial and/or professional services
Takes genuine pride in their work, with a "no task too big or too small" mentality and a willingness to roll up their sleeves and get hands-on
Confident and professional, but not above the detail. Happy to personally pick something up, sort an issue, or handle admin directly rather than delegating or escalating
Strong critical thinker who can assess situations objectively
Demonstrates clear ownership and initiative - able to think independently and act without needing layers of sign-off. xwwtmva
Nice to have: Experience in a large, complex building environment (e.g. a big skyscraper/campus) -understands building security, multi-tenant operations, and coordinating with on-site teams.
Key Benefits include:
25 days holiday + 4 Floating Days
Medical, Dental & Vision Insurance
Fully paid luxury gym membership