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AJ Chambers ®
Real Estate Legal EAAJ Chambers ® • City Of London, England, United Kingdom
Real Estate Legal EA

Real Estate Legal EA

AJ Chambers ® • City Of London, England, United Kingdom
9 days ago
Job type
  • Full-time
  • Permanent
Job description

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Commercial Real Estate team.


The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.


This is a full-time, permanent role with hybrid working and great benefits. Working hours of 9.30 am to 5.30 pm.


Key Responsibilities


Partner & Stakeholder Support

  • Act as a professional, client-focused ambassador for partners both internally and externally
  • Build highly effective working relationships with multiple partners
  • Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
  • Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
  • Attend meetings, take minutes where required, and proactively follow up on actions


Diary & Inbox Management

  • Take full ownership of complex and demanding partner diaries
  • Proactively manage conflicts, queries, and last-minute changes
  • Ensure partners are fully prepared for meetings and commitments
  • Manage inboxes on behalf of partners, including:
  • Drafting and sending emails
  • Highlighting urgent or sensitive correspondence
  • Redirecting client-critical emails to relevant fee earners or team members


Financial, Billing & Matter Management

  • Demonstrate strong commercial and financial awareness
  • Coordinate billing processes on behalf of partners
  • Proactively organise WIP and financial review meetings
  • Work closely with finance teams and client administrators to meet billing deadlines
  • Take ownership of financial and matter management processes, including chasing unpaid bills
  • Handle complex compliance and billing-related matters


Business Development & Marketing Support

  • Liaise with Marketing and Business Development teams
  • Coordinate BD activities for the team
  • Play a key role in organising client events, seminars, and conferences


Travel & Logistics

  • Arrange complex travel end-to-end, including:
  • Flights, accommodation, visas, and currency
  • Manage arrangements in line with individual preferences
  • Ensure diaries are fully updated with all travel details


Process Improvement & Leadership

  • Introduce and implement best practice operational processes
  • Act as a role model and change agent within the support function
  • Work closely with the Secretarial Team Leader to improve ways of working
  • Take full ownership of tasks, managing workload against deadlines and business needs


Working Environment

  • Collaborative, inclusive, and high-performing culture
  • Hybrid working model, balancing office presence with flexibility
  • Central London office location
  • Strong emphasis on wellbeing, teamwork, and professional growth


Candidate Profile


Essential Skills & Experience

  • Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm
  • Exceptional diary and inbox management skills
  • Strong commercial and financial awareness
  • Highly organised, proactive, and detail-focused
  • Confident communicator with strong stakeholder-management skills
  • Comfortable working at pace and handling competing priorities


For more information, please apply directly or contact Jess at AJ Chambers.

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Real Estate Legal EA • City Of London, England, United Kingdom

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