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NORD ANGLIA EDUCATION
Regional Events CoordinatorNORD ANGLIA EDUCATION • newcastle-upon-tyne, tyne and wear, north east england, uk
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Regional Events Coordinator

Regional Events Coordinator

NORD ANGLIA EDUCATION • newcastle-upon-tyne, tyne and wear, north east england, uk
11 days ago
Job type
  • Full-time
Job description

REGIONAL EVENTS COORDINATOR
LOCATION:Florida (Hybrid), preferably based in Orlando
JOB PURPOSE
Support the successful planning and execution of Nord Anglia Regional Events, with a focus on travel, logistics, communication, and operations
JOB RESPONSIBILITIES
Engagement and Interaction

  • Develop excellent relationship with all key stakeholders internal and external


Functional & Operational Expertise
Logistics and Operations:

  • Coordinate and support travel logistics and operational delivery of regional events
  • Book and manage participant and chaperone flights
  • Align bookings with event itinerary & requirements as well as budgetary goals
  • Communicate travel itineraries to manager for timely inclusion in collaboration folders
  • Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow-ups
  • Maintain accurate travel trackers, confirmations, checklists for the team, schools, and vendors
  • Monitor all flights and legs of travel; proactively alerting issues and communicate to manager for any itinerary adjustments
  • Respond to travel delays, itinerary changes, and/or cancellations, helping to identify and implement effective solutions while providing support to school travelers
  • Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks
  • Facilitate clear and consistent communication with schools, parents, and other key stakeholders


Vendor Relationship Management:

  • Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals
  • Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners


Post-Event Evaluation:

  • Conduct post-event evaluations to review travel operations, event execution, and stakeholder experience
  • Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events
  • Support the team in identifying efficiencies to continuously improve travel and operational processes


JOB REQUIREMENTS

  • Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field
  • Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips
  • Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs.
  • Ability to contribute to a range of projects running simultaneously, maintaining high standards.
  • Highly developed inter-personal skills and a collaborative approach to work.
  • Ability to work independently, displaying initiative and creativity.
  • Well-developed written and oral communication skills.
  • Able to prioritise, meet targets within deadlines and surpass expectations.
  • Strong team player able to put the team's needs above one's own when required to do so.
  • Effective and productive in a home-working environment.
  • Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and
  • Results orientated with the ability to consistently map efforts against identified KPIs.
  • You'd like to work in a purpose-led sector.
  • Proficiency in event management software and tools, as well as Microsoft Office suite.
  • Creative problem-solving abilities and a proactive approach to overcoming challenges.
  • Flexibility to work evenings, weekends, and holidays, as required by event schedules.
  • Multilingual a plus
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Regional Events Coordinator • newcastle-upon-tyne, tyne and wear, north east england, uk

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