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Blue Marine Foundation
Remote Solent Restoration Grant AdministratorBlue Marine Foundation • Aberdeen, Scotland
Remote Solent Restoration Grant Administrator

Remote Solent Restoration Grant Administrator

Blue Marine Foundation • Aberdeen, Scotland
15 days ago
Job type
  • Full-time
  • Temporary
  • Remote
Job description

Contract

Salary: £28,000 - £34,000 per annum, depending on experience.
Contract: Fixed-term, 24 months, September 2026 to September 2028.
Hours: Full time, 35 hours per week. Standard working hours are Monday – Friday, 9am – 5pm.
Location: Remote with some expected ad-hoc travel to the London or Solent office as required.
Closing date: Sunday 9 August

Blue Marine's Mission

Blue Marine Foundation seeks to protect and restore life in the ocean. Our mission is to see at least 30 per cent of the ocean protected by 2030 and the whole ocean sustainably managed. We support low-impact fishing and equitable use of the ocean and address overfishing – one of the world’s biggest environmental challenges.

We are a dynamic NGO at the heart of cutting-edge marine conservation with headquarters in London but operating globally. This is an incredible chance to join our highly impactful charity; we look forward to hearing from you.

The Role

We are looking for an organised, proactive and reliable individual to join our Restoration team as Solent Restoration Grant Administrator to help support the delivery of our exciting work across the Solent.

This role requires someone who is experienced in grant administration as you’ll play an important role in providing administrative, reporting and financial support across the Solent Seascape Project and the Solent Oyster Restoration Project. Reporting to Solent Seascape Project Coordinator, your role and responsibilities will cover:

Administration
You will help keep our projects organised and on track by:
  • Providing day-to-day grant management and administrative support for delivery of the Solent Seascape Project and Solent Oyster Restoration Project.
  • Organising partnership meetings such as Working Group meetings, project update calls, steering committee meetings, as well as external stakeholder and community workshops and events.
  • Maintain an agreement register for project contracts, agreements and licences.
  • Maintain organised digital filing systems and clear documentation pathways for internal and external users.
  • Developing and managing compliance checklists to help ensure grant and funder requirements are met in relation to reporting, communications, branding and evidence collection.
  • Manage the project email inbox and responding to general enquiries.
  • Maintain project contact lists and databases
Finance
  • Support financial administration for the Solent Seascape Project and Solent Oyster Restoration Project, including monitoring budgets, ensuring transactional accuracy, maintaining audit records and preparing timesheets as required.
  • Support preparation and submission of grant claims.
Reporting
  • Gathering and collating progress information from all project partners
  • Supporting the development of reports and updates for the funders
  • Tracking project progress against committed deliverables and milestones
  • Coordinating partner invoicing and financial reporting.
Team contribution
  • Support the team in other appropriate tasks as and when required
  • Uphold Blue Marine’s values and always embody this behaviour internally and externally.
As with all roles at Blue Marine, this list is not exhaustive, and the selected candidate may be required to undertake other relevant tasks.

Skills and experience required

Essential
  • Strong organisational and administrative skills, with excellent attention to detail.
  • Proven experience supporting the management of project budgets, records, claims, timesheets, reporting evidence and audit trails.
  • Good working knowledge of using the Microsoft Office suite and shared document management systems.
  • Ability to coordinate meetings, take clear minutes and track actions.
  • Strong written and verbal communication skills, including confidence liaising with funders and working collaboratively with project partners.
  • Ability to manage and prioritise competing deadlines and work independently while remaining collaborative and supportive.

You may also

Desired
  • Experience working within diverse partnerships of multiple organisations and funders.
  • Experience supporting grant-funded projects, including funder claims and reporting.
  • Experience working in a charity, environmental, conservation or collaborative research project setting.
  • Familiarity with tracking contracts, agreements, permits and approvals.
  • Experience maintaining contact databases, inboxes or shared project systems.
  • Interest in nature conservation and restoration.

Why us?

Working alongside some of the most leading and pioneering minds in marine conservation, our training opportunities and collegiate nature mean you will always be learning and supported with your development.

Your wellbeing is important to us, and we hold social events throughout the year. We have a great culture and are committed to an inclusive environment where everyone feels they can contribute.

If you think you have what it takes and the experience to make it happen, then please apply, we would love you to be part of Blue Marine!

This role is part funded by Natural England’s Species Recovery Programme.

Please note

We reserve the right to close job adverts early if we receive sufficient applications for the role. If you would like to know more or have any questions, we are happy to help.

We are a responsible and inclusive employer. We value diversity and are committed to equality and creating an inclusive culture. We welcome applications from all sections of the community and will support you to reach your full potential.

We want you to perform at your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at HR@edelweisshr.co.uk.

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Remote Solent Restoration Grant Administrator • Aberdeen, Scotland

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