Job Description
Job Specification: Senior Document Controller
Please make sure you read the following details carefully before making any applications.
Sector: Defence Location: Derby (Midlands) — 3 days per week on site Grade: Senior Salary: £50,000 inclusive of car allowance (£46,000 basic + £4,000 car allowance)
About the Role
We are seeking an experienced Senior Document Controller to join a major defence sector programme based in Derby. This role requires three days per week on site, with travel and accommodation provided for candidates who are not local to the area.
The successful candidate will be responsible for managing document control processes within a secure environment, ensuring information is accurately maintained, tracked, and compliant with programme and regulatory requirements.
Key Responsibilities
- Manage the end-to-end document control process, ensuring documents are correctly logged, distributed, and version-controlled
Administer and maintain the Electronic Document Management System (EDMS), specifically ViewPoint
Ensure document metadata is accurate, complete, and up to date in line with project and client requirements
Produce regular reports on document status, outstanding actions, and KPI performance
Liaise with project teams, engineers, and stakeholders to ensure timely submission and approval of documentation
Maintain document registers, filing structures, and audit trails in accordance with information governance standards
Support internal and external audits, ensuring full traceability of documentation
Coordinate document workflows across multiple teams and disciplines, ensuring deadlines are met
Uphold strict confidentiality and security protocols
Essential Requirements
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- 8–10+ years' experience in a document control role, ideally within a defence, engineering, or major project environment
Proven experience using ViewPoint (or similar EDMS platforms)
Must hold, or be eligible to obtain, UK Security Clearance (SC)
Must be a British National (sole nationality requirement for this role)
Strong attention to detail and a methodical, organised approach
Excellent communication and stakeholder management skills
Ability to work independently while managing multiple priorities and deadlines