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Paragon Personnel Ltd
Executive AssistantParagon Personnel Ltd • Birmingham, West Midlands, United Kingdom
Executive Assistant

Executive Assistant

Paragon Personnel Ltd • Birmingham, West Midlands, United Kingdom
5 days ago
Job type
  • Permanent
Job description

Job Description

German Speaking Team Assistant - Investment Banking



Learn more about the general tasks related to this opportunity below, as well as required skills.

Location: Birmingham


Start Date: ASAP (subject to background checks - approx. 3-4 weeks)


Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required)


Hours per Week: 40



Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.



This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.




  • Key ResponsibilitiesProvide diary management support to bankers (Associate level and above)


Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones


Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately


Book meeting rooms and handle room logistics across multiple locations


Coordinate travel arrangements including international flights, hotels, visas, and car bookings


Prepare and process expense reports in line with company policy


Assist with invoice processing and tracking


Provide phone and holiday cover for fellow assistants when needed


Support bankers with ad hoc admin requests, projects, and team initiatives


Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)


Collaborate closely with other assistants to ensure seamless day-to-day support




Candidate ProfileThis role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.



Key Skills & Experience



  • Previous experience in admin, office support, customer service, or coordination roles


Proficient in Microsoft Outlook, Word, and Excel


Able to manage multiple time-sensitive tasks and xwwtmva competing priorities


Excellent attention to detail and reliability


Confident communicator with strong interpersonal skills


Able to interact with stakeholders at all levels, internally and externally


Calm under pressure and adaptable in a fast-paced, evolving environment


Discreet and professional, with the ability to handle confidential information


Proactive, solutions-focused mindset with a strong "can-do" attitude


Comfortable working independently as well as part of a collaborative team




What’s on Offer



  • Long-term potential: strong performers may be considered for permanent roles


Full training and onboarding provided


A professional, inclusive, and dynamic workplace with excellent team culture



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Executive Assistant • Birmingham, West Midlands, United Kingdom

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