Job Description
Location: On Site @ Industrial Trading Solutions Ltd, Station Road, Coleshill, B46 1HT
Please make an application promptly if you are a good match for this role due to high levels of interest.
Working Hours: 15 to 22 hours per week (Flexible 2 to 3 days p/w depending on weekly tasks)
The Business Administrator will play a key role in supporting the smooth and efficient running of the organisation’s operational and financial processes. This role combines financial administration, data management, ISO compliance coordination, procurement support, credit control, and general administrative duties.
The successful candidate will be highly organised, detail-oriented, and capable of managing multiple responsibilities while maintaining accuracy and efficiency.
Key Responsibilities
Assist with day-to-day financial administration tasks
Process invoices, purchase orders, and expenses
Maintain accurate financial records and assist with reconciliations
Support budgeting and reporting processes when required
Chase outstanding payments in a timely and professional manner
Issue customer statements and respond to account queries
Liaise with external accountants or finance providers as needed
Procurement & Supplies
Monitor stock levels and ensure timely reordering of essential items
Raise purchase orders and liaise with suppliers
Ensure cost-effective purchasing and maintain supplier records
Data Entry & Records Management
Accurately input, update, and maintain financial data across internal systems
Ensure data integrity and compliance with company standards
Generate reports and extract data to support business decisions
ISO Auditing & Coordination
Support ISO compliance processes and documentation management
Coordinate & carry out internal audits and assist in external audit preparation
Maintain policies, procedures, and compliance records
Track corrective actions and continuous improvements
General Business Administration
Manage documentation, filing systems, and correspondence
Support operational processes and internal coordination
Assist with scheduling, meetings, and general office tasks
Skills & Experience
Essential:•
Strong organisational and time management skills
High attention to detail and accuracy
Proficiency in Microsoft Office (Excel, Word, Outlook)
Good numerical and data handling skills
Desirable:
Experience in procurement or supplier management
Understanding of ISO standards or audit processes
Experience using financial or CRM systems – Particularly SAP Business One
Personal Attributes
Ability to manage workloads independently
Strong communication and interpersonal skills
Confident in handling customer communications regarding payments
Commercial awareness and cost-conscious mindset
Flexible and adaptable approach
Commitment to maintaining confidentiality and professionalism
What We Offer
Varied and engaging role across multiple business functions
Supportive and collaborative working environment
Onsite parking
Annual Bonus Scheme
Full Training will be provided
Business Administrator • Coleshill, Warwickshire, United Kingdom
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