HR Administrator

Practice Area/Department HR and Early Careers PQE Level N/A Description

Travers Smith is a leading full-service law firm, with a wealth of experience in its areas of specialisation. The firm has a market-leading reputation for its international expertise in Asset Management, M&A and Dispute Resolution & Investigations. Clients include asset managers across the alternative asset classes (private equity, venture, credit, infrastructure and real estate), publicly listed and private companies, financial institutions, and other business enterprises involved in large and complex UK and cross-border matters, transactions and disputes. Our purpose is to provide the highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.

Department

The team provides HR support and solutions to the entire firm, with a direct link into the partnership through the Chief People Officer. As the firm grows its business and looks to ensure a competitive advantage, the partnership has made the conscious decision to draw on the knowledge and expertise of a strategic HR team that will deliver commercial and practical advice to help engage, develop, recruit, and retain the best talent.

The HR team has been on a transformational journey and has developed into a department that contributes strategically and aligns the 'People Agenda' with the priorities of the business and the firm's vision. The team has built a reputation and earned credibility that demonstrates the highly professional, proactive, and approachable nature of those who deliver the HR support and solutions. Continuing to strive for excellence, maintaining its brand whilst strengthening the connections and strategic contribution, are the short to medium term goals for all those who form part of this talented, hardworking, and fun-loving team.

The Role

The HR Administrator role is varied and provides support across multiple integral elements of the HR function such as the on-boarding processes, candidate screening and other key points within the employee life cycle and HR operations, specifically within our practice areas. The successful candidate will take ownership of a wide range of HR related matters, such as drafting paperwork, updating systems and more. In addition, they will have the opportunity to actively get involved in HR projects as the team continues to align support to meet the strategic needs of the business.

Key Responsibilities

• Proactively support the on-boarding process across the firm for all new joiners, alongside the HR Assistants.
• Dealing with third party screening companies in regard to pre-screening checks.
• Meeting and communicating with new joiners, specifically right to work checks, passport and other necessary in-person checks.
• Support HR team members with the organisation and delivery of onsite (fortnightly) induction sessions.
• Provide administrative support to the HR Business Partners in relation to ER matters, such as drafting Occupation Health referrals and the production of relevant documentation.
• Provide administrative support to the HR Business Partners in relation to HR policy and process e.g. alternative working requests.
• Scribe for disciplinary/grievance meetings.
• Ensure all right to work information is entered into the HR system and additional files in a timely and accurate manner.
• Provide comprehensive support for all visa and immigration processes. Such as, ensuring all visa and immigration records are kept up to date and maintained, assisting with visa applications when required and ensuring compliance with UKVI regulations.
• Assist the HR Business Partners in the management of the maternity, paternity and shared parental leave and all accompanying paperwork.
• Support the HR Business Partners and the Reward and Benefits Specialist with the annual pay review process.
• Support the HR Benefits team on the administration of a vast range of employee benefits. .
• Take ownership for responding to general HR queries from internal and external sources.
• General administration and maintenance of employee efiles.
• Ad hoc HR project work when required.

Key Stakeholders

• Director of HR.
• Head of HR Business Partnering.
• Senior HR Business Partners.
• HR Business Partners.

Person Specification - Skills and Knowledge & Experience

• Minimum of six months HR experience gained in the legal sector or other professional services firm.
• CIPD qualified advantageous, but not essential.
• Organised with a proven ability to manage a demanding workload.
• A high level of written ability with prior experience in utilising writing skills.
• Proactive and pragmatic in approach with a willingness to develop and take on responsibility.
• Excellent interpersonal skills both in interacting with a team and in delivering HR support to internal clients.
• An appreciation and demonstration of high-quality work and excellent attention to detail.
• Ability to work at speed and balance a wide range of activities at any one time and at short notice.
• Committed, enthusiastic and innovative.
• Flexible and resilient with good problem-solving skills.
• Good level of IT literacy and numeracy skills.
• Strong academics including a degree or equivalent, in Human Resources or a related discipline.

Diversity & Inclusion statement: We value and celebrate the unique backgrounds, perspectives, and experiences of every individual including differences in gender, ethnicity, disability, faith, and more. We're committed to building an inclusive workplace that reflects the diversity of our clients and communities, where everyone feels empowered, respected, and heard. We actively partner with organisations and networks that champion equality and fairness, ensuring our policies and practices uphold these values.

Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in your preferred format, such as large print, audio, or braille.

Support and Adjustments for candidates: We are committed to ensuring that people who are disabled or have a long-term condition are empowered in their identity, valued equally, and listened to. If we can adjust the recruitment process to make it more accessible, please let us know. For further information please visit our website: