Executive Assistant

Executive Assistant to the Senior Partner

Overview

We are looking for a proactive, highly organised and professional Executive Assistant to provide high-level support to the Senior Partner and Owner-Manager.

This is a varied and fast-paced role focused on helping manage day-to-day priorities, communications, scheduling and administrative coordination, while enabling the Senior Partner to focus on client work, leadership and business growth.

The successful candidate will be confident working closely with senior professionals, comfortable dealing with clients and external contacts, and enthusiastic about using technology and AI tools to improve efficiency and organisation.

Key Responsibilities

Executive & Diary Management

• Managing the Senior Partner’s diary, scheduling meetings, calls and travel arrangements
• Prioritising appointments and ensuring efficient time management
• Preparing schedules, reminders and briefing notes
• Managing emails, correspondence and incoming enquiries
• Drafting responses and communications where appropriate
• Coordinating meetings and monitoring follow-up actions

Client & Administrative Support

• Acting as a professional first point of contact for clients and business contacts
• Assisting with client onboarding and administrative processes
• Supporting excellent standards of client care and follow-up communication
• Helping prepare engagement documentation and onboarding materials
• Assisting the wider administrative team with general operational support where required

Compliance & Operational Assistance

• Assisting with general compliance administration and internal procedures
• Supporting AML and client due diligence processes
• Helping organise compliance documentation and maintain accurate records
• Assisting with monitoring key deadlines and administrative requirements
• Supporting operational projects and process improvements where needed

Business Development & Marketing Support

• Assisting with networking events, seminars and business development activities
• Maintaining CRM systems and contact databases
• Helping prepare presentations, marketing materials and introductory documents
• Supporting follow-up communications after meetings and events
• Assisting with newsletters, articles and social media coordination where required

AI & Technology Support

• Using AI tools such as ChatGPT, Gemini and Claude to improve efficiency, organisation and drafting
• Assisting with AI-assisted preparation of emails, summaries and operational documents
• Helping identify practical ways technology and AI can support workflows and productivity
• Ensuring confidential and responsible use of AI systems in accordance with firm policies

Person Specification

Essential Skills & Experience

• Previous experience as an Executive Assistant, Personal Assistant or senior administrative professional
• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and professionalism
• Ability to manage competing priorities in a fast-moving environment
• Strong IT skills including Microsoft Office, cloud systems and CRM platforms
• Confidence using modern technology and AI-assisted working tools
• Ability to work independently and use initiative
• Absolute discretion when handling confidential matters

Desirable Experience

• Experience working within a law firm or professional services environment
• Familiarity with compliance or client onboarding administration
• Experience supporting senior executives or business owners
• Exposure to business development or marketing activities

Personal Attributes

• Proactive and solutions-focused
• Calm under pressure
• Professional and dependable
• Positive and adaptable attitude
• Strong interpersonal and communication skills
• Technologically confident and willing to embrace innovation

Reporting Structure

The Executive Assistant will report directly to the Senior Partner / Owner-Manager and work closely with lawyers, consultants and administrative staff across company.

Role Purpose

The purpose of this role is to provide high-level executive and administrative support to enable the Senior Partner to focus on leadership, client relationships, legal work and the continued growth of company.

Salary & Benefits

Salary

• Full-Time Equivalent salary of approximately £32,000- £35,000 depending on experience

Benefits

• WPA healthcare cash plan
• 22 days holiday plus bank holidays, increasing with length of service
• Company pension scheme (Nest, with alternative provider options available)
• Allocated parking space
• Summer and Christmas social events
• Monthly team drinks
• Regular team-building and away days