Document Controller

Description

Berkeley Group builds homes and neighbourhoods across London, Birmingham and the South of England. We revive underused land, creating welcoming, sustainable and nature-rich places where communities thrive and where people of all ages and backgrounds enjoy a great quality of life.

We specialise in long-term brownfield regeneration, focusing on challenging and complex sites that are beyond the scope of conventional homebuilders. We are highly collaborative, working with councils and communities to create a shared vision and to unlock a mix of social, environmental, economic and commercial value that benefits all our stakeholders.

Our passion for quality and design underpins everything we do. All Berkeley homes are created with care, expertise and relentless attention to detail.

What you'll be doing

The Document Controller manages the document control systems and processes for the development from initial set-up to project completion, taking great pride in having a system with the highest possible standards.
They will take great pride in creating and supporting that has the highest organisational standards and attention to detail.
This is an exciting role, which provides an opportunity for someone who is motivated and collaborative to make a significant contribution to a crucial part of the business.

• Create an effective system within the project EDMS for coordinating and tracking the design information.
• Manage the Golden Thread of information from GW1 land/tech handover, through GW2, change control and GW3 handover process.
• Periodic reviews of the Roles / permissions / folder access / security permissions for Internal / external parties.
• Coordinate technical drawings, distribute to contractors and consultants, tracking document status and chasing consultants to close out design periods.
• Highlight / escalate any outstanding tasks across Documents / forms to Senior technical managers.
• Quality check published documentation on the EDMS checking revisions, references and titles.
• Respond to EDMS queries from internal and external stakeholders.
• Regularly report on document status issues, delays on drawings, technical subs and RFI’s highlighting concerns and potential delays.
• Be the EDMS subject expert, training colleagues and implementing clear protocols & procedures for both internal and external colleagues.
• Manage the EDMS information requests, and track progress to completion.
• Maintain DCN (Design Change Notification), consultant appointments, insurances, CCOP (Change Control Order Procedure) and handover trackers as appropriate.
• Effectively administer and manage the document control system including uploading and downloading drawings, distributing controlled copies of information, scanning and uploading received hard copy documents, maintaining up to date drawing files and registers, collating and issuing of drawings and tender packages.
• Support site teams / internal / external with onboarding / registration queries on EDMS.
• Work with Technical and Commercial teams to collate the sub-contractor tender process.
• Produce reports for Technical team detailing the time being taken to respond to queries and RFIs using EDMS Reporting tools/Excel.
• Have a positive, collaborative and proactive approach to issues and complicated situations.
• Work closely with external consultants so they achieve our standards, and confidently request changes be made if such standards are not met.
• Manage the O&M (Operation & Maintenance (manual)) process providing documents for the client / Estate Management Team and work closely with those involved in the process to coordinate the handover of deliverables.
• Administrate Project Stakeholder folder’s on EDMS for Housing association / clients / legal teams.

What you'll bring

• Advanced proficiency with Viewpoint for Projects document control system.
• Intermediate to advanced skills in Microsoft.

Why join us?

• 25 days annual leave, increasing with service to 33 days.
• Health and wellbeing benefits including Private Medical Insurance.
• Lifestyle benefits including access to an online discount platform.
• Berkeley Foundation volunteer day.
• Private pension plan.
• Group life assurance.

The standard default full-time working hours in the office are 8am-5pm with core working hours 9am-4pm.

Internal applicants:
If you’re an internal applicant, please ensure you’ve informed your line manager of your intention to apply for this position.

Berkeley Group builds homes and neighbourhoods across London, Birmingham and the South of England. We revive underused land, creating welcoming, sustainable and nature-rich places where communities thrive and where people of all ages and backgrounds enjoy a great quality of life.

We specialise in long-term brownfield regeneration, focusing on challenging and complex sites that are beyond the scope of conventional homebuilders. We are highly collaborative, working with councils and communities to create a shared vision and to unlock a mix of social, environmental, economic and commercial value that benefits all of our stakeholders.

Our passion for quality and design underpins everything we do. All Berkeley homes are created with care, expertise and relentless attention to detail.

We have a diverse workforce and culture rooted in attention to detail, effective communication, a sense of fun and a huge feeling of ownership and pride. With a commitment to innovation, sustainability, and customer satisfaction, we have become synonymous with exceptional design and meticulous attention to detail.