Office Administrator

Changing the way people think about waste.

At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 11,000+ people around the country, who trust us to provide them with a career that’s always rewarding, often challenging, but never dull. And it’s why we’re the UK’s No. 1 choice for business waste management.

Help us make a difference as an Administrator at our depot in Culham.

A quick look at the role.

The Administrator will be responsible for the day to day administration duties at the depot. This is will be a fixed term contract for 6 months.

The Biffa division you’ll be supporting

Biffa’s household waste division delivers a range of cost-efficient, quality-led waste management services for 31 local authorities across the UK. With over 3,300 staff and around 1,562 specialist vehicles, our domestic waste management division makes 4.3 million collections each week from over 2.3 million households across Britain.

Why it’s an opportunity not to be wasted.

• Deal with any day to day administration enquiries on behalf of the depot via telephone and email.
• Recording, monitoring and maintaining PPE records for the depot, ensuring timely ordering of stock within approved procedures.
• Distributing exemption lists, repeated misses, and streets schedules/variations to the relevant parties. If repeated misses are still not completed, escalate to the Contract Supervisor.
• Responsibility for the daily input of vehicle waste weight ticket information into the company database on a daily basis.
• Updating all rectification notices received via the clients performance mechanism in a timely fashion to avoid default payments.
• Contacting crews with any day to day issues that may occur. Escalate issues to the Contract Supervisor, as required.
• Completing requests, including the submission of reports, from management to ensure the smooth running of the Depot.
• Completing and collate all payroll information, including overtime records, attendance sheets and sickness certificates and ensure timely submissions
• Controlling holiday planner board ensuring it is up to date at all times.
• Keeping employee information up to date and submitting relevant forms to Head Office in accordance with the Organisations procedures.
• Controlling and collating any recruitment processes undertaken by the depot and ensure all completed forms are forwarded to Head Office in a timely manner.
• Responsibility for the control, checking and data capture of agency staff timesheets and submission to the depot Operations Manager for approval.
• Maintaining adequate stock levels for the Depot and raise purchase orders as required and as requested
• Responsibility for maintaining petty cash for the depot.
• Recording, monitoring and maintaining PPE records for the depot, ensuring timely ordering of stock within approved procedures.

Requirements

Here’s what we require:

• The ability to work within a commercially driven and time-critical environment.
• Strong knowledge of the local area.
• Proven track record of working to clearly defined service delivery KPI’s
• The ability to communicate with conviction, plan with precision and, most importantly, play well with others.
• IT literate – comfortable using business software and systems and Microsoft Office Suite
• Minimum GCSE (or equivalent) in English and Maths, however A-Levels or a Degree certainly won’t do any harm.

Benefits

And here’s why you’ll love it at Biffa.

• Competitive salary
• Ongoing career development, training and coaching – because if you don’t grow, we don’t grow.
• Generous pension scheme.
• Medical and dental scheme.
• Retail and leisure discounts.
• Holiday and travel discounts.
• Bike to work scheme
• Plus much more......

Dedicated to diversity.

At Biffa we believe different ideas, perspective and backgrounds are key to developing a creative working environment that delivers real results. It’s why you’ll find us championing diversity and equality at every turn.