ALS Exam Access Administrator

An exciting opportunity has arisen at Oaklands for an ALS Exam Access Administrator to work on Term Time Only as part of the ALS team providing administrative support, with specific focus on the administrative duties involved in Exam Access Arrangements and administrative support with Pro Solutions.

NOTE: Salary will be pro rata of the advertised FTE.

Working hours: 9:00am - 5:00pm on Monday to Thursday

9:00am - 4:30pm on Friday

Key Responsibilities

• Provide a flexible, high quality administrative support service.

• Support the process of Exam Access Arrangements including contacting parents, schools and external agencies to gather evidence and information.

• Assist with the processing of Exam Access Arrangements within internal college systems.

• Work closely with the ALS Team and curriculum staff to ensure deadlines and work are completed in a timely manner.

• Undertake administration from start to completion including scanning and maintaining records in Pro Solutions and electronic filing systems in accordance with JCQ regulations.

• Produce reports required by ALS from Pro Solution and assist in updating data to ensure correct information is available.

• Update and maintain electronic records relating to Exam Access Arrangements (EAA).

• Maintain diaries, make appointments, arrange meetings, events and display boards.

• Build up a network of contacts at feeder schools to enable a smooth transfer/ roll over of exam arrangements from schools to college.

• Deal with routine correspondence and enquiries by email, phone calls or in person from exams, learners, parents, outside agencies and College staff, referring queries where appropriate.

• Ensure that all administrative processes are followed with attention to detail; which will ensure that we are ready for annual JCQ inspections.

• Maintain records for equipment loans and ensure that students return their equipment when it is no longer needed or they are leaving college.

• Support the exams team by ensuring that equipment is ready to use and distributed to students as and when required.

• Ensure that Inclusion and belonging are embedded into everything that you do.

Is This You

Essential Criteria:

• Good standard of education – 5 GCSEs Grade C/4 or equivalent qualification, or extensive administrative experience.

• Experience of using Microsoft packages.

• Experience of working in a customer service role.

• Experience of data entry with high levels of accuracy.

• Ability to work as part of a team or on own initiative.

Desirable Criteria:

• Relevant qualification in SEND or Administration or Exam arrangements.

Why Oaklands?

At Oaklands, you’ll join a forward-thinking college that genuinely invests in its people. We offer:

• Local Government Pension Scheme with excellent employer contributions

• Generous annual leave entitlement

• Discount on UNO bus scheme

• Continuous Professional Development (CPD) – including free adult learning courses

• Long Service Awards

• Free onsite gym and discounted wellness treatments

• Cycle to Work Scheme and discounted travel

• Staff development days and annual awards celebrating your success

• Free access to Microsoft Office software for personal use

• Discounted entry to Oaklands events – from our Foodies Festival to Lambing Weekend and Oaklands Zoo

Most importantly, you’ll have the chance to make your mark — driving innovation, building a powerful brand, and creating a first-class student experience that defines the Oaklands journey.

Oaklands is proud to be a Disability Confident Employer. We welcome applicants from all backgrounds and are committed to safeguarding and promoting the welfare of young people and vulnerable adults.

Click Here to find out more about Oaklands College!