Recruitment & Onboarding Co-ordinator

Recruitment & Onboarding Coordinator 2 Month Contract

Rate: 17.75 per hour (Umbrella)
Contract: 2 Month Contract
Hours: Full Time
Pay: Bi-weekly

Summary

We are seeking an experienced Recruitment & Onboarding Coordinator to join our dynamic HR and Recruitment team. This role is pivotal in delivering a seamless customer-focused recruitment and onboarding service. You will ensure all pre-employment checks are conducted accurately adhering to legislation and best practices. As a key contact for candidates managers and stakeholders you will support all stages of the recruitment and onboarding process enhancing the candidate experience.

Responsibilities

Recruitment & Onboarding Administration

• Deliver high-quality recruitment and onboarding administrative services.
  
• Support recruitment campaigns and onboarding activities across various service areas.
  
• Ensure timely and accurate completion of recruitment administration.
  
• Assist managers and stakeholders throughout the recruitment process.
  

Right to Work & Immigration Compliance

• Conduct compliant Right to Work checks and process Share Code verifications.
  
• Audit employee files to ensure complete and accurate Right to Work records.
  
• Maintain documentation on HR systems and resolve documentation gaps.
  
• Apply knowledge of UK immigration and Right to Work legislation.
  
• Update the Sponsor Management System (SMS) accurately.
  

Pre-Employment Checks

• Coordinate and monitor Right to Work DBS checks Occupational Health clearances references and sponsorship requirements.
  
• Ensure all checks are completed before employment commences.
  
• Track progress and follow up on outstanding checks.
  

HR Administration

• Produce recruitment and onboarding documentation.
  
• Generate HR correspondence such as variation and probationary letters.
  
• Maintain accurate HR and recruitment records.
  

Candidate & Manager Support

• Serve as the first point of contact for recruitment and onboarding inquiries.
  
• Manage recruitment and Right to Work mailboxes.
  
• Provide professional and efficient responses to candidate and manager queries.
  

Systems & Data Management

• Utilize Applicant Tracking Systems effectively.
  
• Maintain accurate candidate and employee records.
  
• Produce reports and management information as needed.
  
• Ensure compliance with data protection and confidentiality requirements.
  

Continuous Improvement

• Support service improvement initiatives and process standardization.
  
• Contribute to recruitment and onboarding projects.
  
• Identify opportunities to enhance efficiency and candidate experience.
  

Team Support

• Collaborate with Recruitment & Onboarding HR Business Partners People & Culture Employee Relations Payroll & Pensions Occupational Health Hiring Managers Schools and External Stakeholders.
  
• Provide cover for colleagues and support wider HR and recruitment activities as needed.
  

Requirements

Requirements:

Essential

• Experience in recruitment and onboarding administration.
  
• Familiarity with Right to Work and pre-employment checks.
  
• Knowledge of sponsorship and immigration compliance processes.
  
• Proficiency in using Applicant Tracking Systems (ATS).
  
• Strong organizational and administrative skills.
  
• Excellent communication and customer service skills.
  
• Ability to manage multiple priorities and maintain confidentiality.
  
• Proficiency in Microsoft Office applications.
  

Desirable

• Experience in Local Authority or Public Sector.
  
• Familiarity with TribePad or similar recruitment systems.
  
• Knowledge of UK Right to Work legislation and sponsorship requirements.
  
• Experience in a large and complex organization.
  

Whats on Offer

• 17.75 per hour (Umbrella)
  
• 2 Month Contract
  
• Full-Time Hours
  
• Bi-weekly Pay
  
• Opportunity to join a supportive HR and Recruitment team.
  
• Exposure to recruitment onboarding sponsorship immigration and compliance processes.
  
• Ideal for candidates with experience in Recruitment Administration HR Administration Onboarding Compliance or Talent Acquisition.
  

Applications are particularly welcomed from candidates with experience as a Recruitment Coordinator Onboarding Coordinator Recruitment Administrator HR Administrator Talent Acquisition Administrator Compliance Administrator Recruitment Assistant or HR Support Officer.

Required Skills:

Requirements: Qualifications Good standard of education including English and Mathematics. CIPD qualification or working towards membership is desirable. Business Administration HR or Recruitment qualification is advantageous. Knowledge Understanding of recruitment and selection processes. Knowledge of administrative procedures and customer service principles. Understanding of data protection and confidentiality. Awareness of equality diversity and inclusion principles. Knowledge of local authority recruitment processes is desirable. Experience Experience providing administrative support in a busy office environment. Experience supporting managers and customers in service delivery. Experience maintaining records databases and reporting information. Experience using Microsoft Office applications. Previous HR or Recruitment experience is desirable. Experience with Applicant Tracking Systems (ATS) and Oracle Recruitment Cloud is advantageous. Skills & Competencies Excellent communication skills both written and verbal. Strong organisational and time management skills. Ability to prioritise workloads effectively. Strong attention to detail. Excellent customer service skills. Ability to build positive working relationships. Good IT skills including Microsoft Office. Ability to produce accurate reports and recruitment data. Ability to work independently and as part of a team. Good project coordination and administrative skills. Personal Attributes Customer-focused and solution-oriented approach. Ability to work collaboratively across teams. Positive and proactive attitude. Commitment to continuous improvement. Professional discreet and trustworthy with confidential information. Strong commitment to equality diversity and inclusion. Commitment to ongoing professional development. Additional Information This is a 6-month temporary part-time contract. Rate: 24.87 per hour (Umbrella). Location: Catford London. Hybrid working 2 days remote and 1 day office-based (Tuesday). Pay is provided on a bi-weekly basis. Previous local authority or public sector recruitment experience is highly desirable. Experience using Applicant Tracking Systems (ATS) such as Oracle Recruitment Cloud is advantageous. Opportunity to support a busy Resourcing & Talent Acquisition Team. Immediate start available.

Employment Type : Full Time
Experience: years
Vacancy: 1