School Office Manager

Job Description

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• Officer Manager/ Business support officer
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• Full-time – Term time 3 weeks
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• Sept 26
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• Wandsworth Secondary School
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We are currently working with a popular Secondary school located in the borough of Wandsworth who are looking for an Office Manager/ Business support officer to join their school on a full-time basis from September 2026.

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The Role

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The school are looking for an experienced Office manager or senior Administrator to join the team in this key deputy school management role. The successful candidate will act as the central point of contact for multiple departments, providing high level operational and administrative support while closely working with the principal to ensure the school day-to day running of the school. The candidate must have school-based experience and the role will be temp to perm.

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Key responsibilities

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• Take a lead role in the effective and efficient management of the school support office and reception area, assisting in the development of a professional and customer-oriented approach at all times
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• Liaise with a small number of administrative staff and relay work requests from the SLT to other support staff across the school
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• Facilities and Health & Safety Support
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• Maintain key documents, calendars, compliance logs, and routine reporting under the direction of the Senior Executive Business Manager
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• Provide administrative and operational support in monitoring the school’s health and safety logs, ensuring issues are accurately recorded, tracked, and resolved in a timely manner and adhere to statutory compliance
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• Lead on promoting and maximising sales of the schools’ hireable spaces, ensuring a high-quality customer service is provided at all times
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• Oversee the local management of the lettings processes through line management of local sport duty staff as well as liaison with external contractors
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• Consistently show profit increases year on year from sales and long-term partnerships with sporting agencies
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• Ensure safeguarding procedures are consistently applied and that liaison with the cluster finance team is regular and maintained to safeguard consistency of practice and alignment with the trust financial regulations
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• Act as the academy’s Data Protection Lead, undertaking data protection training as required and administer the local data protection lead function including, but not limited to, all legally required Subject Access Requests, Freedom of Information requests, logging of data breaches and sending out data protection reminders.
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• Assist SLT with the induction process for new students as required and facilitate meetings with families
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• Co-ordinate the production and circulation of key documents and other information as required
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• As required, organise and co-ordinate planned and unplanned absence cover for all school staff under the direction of the relevant SLT member
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• Ensure compliance and completion of all checks for contractors, volunteers, visitors, supply staff
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• Maintain administration in compliance with GDPR and health and safety processes
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• Work closely with the senior leaders and Cluster team, undertaking delegated responsibilities and tasks as requested
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• Manage manual and computerised record/information systems relating to student information; ensuring the systems and procedures are fit for purpose.
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• Analyse and evaluate data/information and produce reports/information/data as requested by senior staff
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• Raise purchase orders, processing invoices, and maintaining office/administrative systems
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• Support HR, finance, data, or estates administration tasks as delegated, without responsibility for decision-making
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• To support the academy by training for and carrying out first aid duties as needed
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• To support the school day and students by carrying out lunch duties as required (a lunch break will still be provided)
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About The School

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The school in Wandsworth is a popular secondary school within the area and has extremely ambitious headteacher who is on a mission for the school to be recognised and one of the best in the country. The school’s ethos is all about ambition, perseverance and unity within the school and the local community.

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It is a very popular, multi-cultural school who put equality, safeguarding and inclusion at the heart of its ethos.

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They are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. The successful applicant will be subject to pre-employment checks including an enhanced DBS check.

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We have a policy to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to reply to individual enquiries. If we have not contacted you within this specified time your application has been unsuccessful on this occasion. Philosophy Education is a Recruitment Business and is advertising this vacancy on behalf of one of its clients.\n