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Senior Clerical Officer - Exceptional Teaching Arrangements - TOPS BelfastEducation Authority • Belfast, Antrim
Senior Clerical Officer - Exceptional Teaching Arrangements - TOPS Belfast

Senior Clerical Officer - Exceptional Teaching Arrangements - TOPS Belfast

Education Authority • Belfast, Antrim
12 days ago
Job type
  • Part-time
Job description

JOB PURPOSE

:

To provide a comprehensive and confidential administrative support service to the Exceptional Teaching Arrangements (ETA) Service.

MAIN DUTIES AND RESPONSIBILITIES:

General Administrative Processes and Records

  • Provide administrative support to the local ETA Service to include drafting correspondence, reports, court papers, agendas and minutes, screening mail and telephone calls, receiving visitors and maintaining diaries for officers;
  • Develop, maintain and operate manual and computerised information systems to include EMS to provide appropriate statutory returns;
  • Monitor and process correspondence originating from the ETA service.
  • Arrange meetings, appointments, attendance at conference and co-ordinate diaries, calendars and task lists;
  • Research and collate information including statistical data in order to brief the ETA Manager;
  • Liaise with Education Authority sections, local schools, medical professionals, Social Services in connection with the work of the team;
  • Photocopy and collate materials as required;
  • Prepare booklets/handouts for schools/parents under the guidance of the ETA Service;
  • Maintain an up-to-date filing system.

Invoicing Systems

  • Prepare and process requisitions, invoices/payments for approval and payment;
  • Maintain stationery/stock and equipment for use in the service;
  • Prepare pupil data to ensure prompt invoicing of schools;

Reception, Secretarial and Secretariat

  • Operate the telephone, receive visitors and provide assistance as required;
  • Provide IT administration, voicemail, filing photocopying in support of administrative processes including the use of email, internet and internet facilities;
  • Sort, screen and distribute all mail;
  • Responsible for preparing outgoing mail;
  • Ensure the storage of valuable items and confidential documentation;
  • Maintain stock levels of all administrative documents;
  • Access and prepare files for various case conferences;
  • Communicate with staff from other agencies to receive and provide basic information;
  • Service meetings and draft minutes as required;
  • Such other duties as may be related to the level of the job at the discretion of the Head of ETA.
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Senior Clerical Officer - Exceptional Teaching Arrangements - TOPS Belfast • Belfast, Antrim

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