Job Description
Overview:We are currently recruiting for a knowledgeable and experienced Purchase Ledger Clerk for an established company in Carlisle.The Purchase Ledger Clerk is responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining the integrity of the purchase ledger, and supporting the efficient operation of the finance function.Working as part of the finance team, the post-holder will process invoices, reconcile supplier accounts, resolve payment queries, and assist with month-end activities while ensuring compliance with company financial procedures and controls.The role requires excellent attention to detail, strong organisational skills, and the ability to manage a varied workload within agreed deadlines.
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The successful candidate will build effective working relationships with suppliers and internal departments, helping to ensure the smooth running of the accounts payable process and contributing to the overall financial performance of the organisation.Key Responsibilities:Process supplier invoices accurately and in a timely manner.Match purchase orders, goods received notes, and supplier invoices (three-way matching).Verify invoice details, coding, VAT treatment, and authorisation before processing.Post purchase invoices to the accounting system.Reconcile supplier statements and resolve discrepancies.Prepare supplier payment runs in accordance with agreed payment terms.Process payments via BACS, CHAPS, Faster Payments, or cheque where applicable.Respond to supplier queries by telephone and email in a professional manner.Liaise with internal departments to resolve invoice and payment issues.Maintain accurate supplier records, including bank details and contact information.Set up new supplier accounts following company procedures and verification checks.Monitor outstanding invoices and ensure prompt resolution of any issues.Process employee expense claims where required.Allocate supplier payments and reconcile purchase ledger accounts.Assist with month-end procedures, including accruals and ledger reconciliations.Support the Finance Manager with year-end audit requirements.Process credit notes and supplier refunds.Identify opportunities to improve purchase ledger processes and efficiencies.Skills & Experience Required:Strong numerical and financial accuracyExcellent attention to detailAccounts payable/purchase ledger processingInvoice verification and processingSupplier statement reconciliationsPurchase order matchingPayment processing (BACS, CHAPS, Faster Payments)VAT awareness and invoice codingGeneral ledger and nominal coding knowledgeData entry with a high degree of accuracyMicrosoft Excel proficiency (including formulas and pivot tables)Competent in Microsoft Word and OutlookExperience using accounting software and ERP systemsTime management and workload prioritisationOrganisational skillsProblem-solving and analytical thinkingCommunication skills, both written and verbalCustomer service and supplier relationship managementWhat's on Offer: Salary up to £32,000, depending on experience.Opportunity to join a growing and successful organisation.25 days of annual leave.Supportive and collaborative working environment. xwwtmva Career development and progression opportunities.
Purchase Ledger Clerk • Carlisle, Cumbria, United Kingdom
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