Front-Desk Assistant (Part-time)

Our Group
Joivy is the first comprehensive residential platform in Europe to offer a wide range of living spaces to its users - coliving, microliving, vacation, student housing, multifamily e coworking - and to support property owners and investors with a complete range of services to enhance their real estate assets: property management, asset management, and marketing strategy. Joivy counts 400 employees (from more than 30 countries of origin), 21 offices across Europe, 50 destinations, and 6 countries (Italy, Spain, France, Portugal, UK, and Bulgaria)

Joivy gathers the unique experience of DoveVivo, DoveVivo Campus, ALTIDO, Chez-Nestor and Open with the aim of enthusiastically innovating the European residential market, and also includes the brands Joivy Renew, specialized in home renovation and turnkey furniture sales, and Joivy Invest, business Unit focused on real estate investments.

Joivy Scotland

JOIVY has established a reputation in Edinburgh as a premium rental management company focusing on adopting a hospitality attitude to property management.

JOIVY manages over 160 homes for individual owners, 60 for B2B clients and several apartment hotels. As we continue to grow our portfolio of high-quality serviced apartments, hotels, long-lets and rural retreats we also look towards our future growth throughout Scotland and maintaining the best possible service to both Guests and Clients.

Purpose of the role

Welcoming guests, checking guests in and out of the hotel, dealing with guest queries, and providing prompt and professional guest service to meet guest needs and ensure guest satisfaction.

This role requires active communication with guests mainly in person, in writing, using Joivy’s communication platform, and over the phone.

The main priority is to ensure an excellent experience for the guests, aiming to build trust and encourage them to visit again.

It is essential that applicants are available to work weekends when required and night shifts occasionally, according to our hotel rota.

Key Responsibilities

• Ensuring a smooth day-to-day running of our Hotels;

• Checking the arrivals list daily and highlight special guest requests if any;

• Checking that all keys/cards are ready for the arrivals;

• Checking and counts keys/cards after all guests' departure and reports if any are missing;

• Checking rooms are prepared and ready for guests' arrival by working with the housekeeping team;

• Reporting to the in-house maintenance team any maintenance issues before, during, and after guests` stays;

• Replying to guests` inquiries and messages;

• Replying to guests` reviews on various platforms;

• Conducting room checks to ensure all guest rooms are up to standard and are ready for guest arrival;

• Regularly checking communal space and ensuring adherence to Health & Safety Policies;

• Reacting to the Fire Alarm activations and responsibilities as Fire Marshall;

• On occasion, assisting the in-house housekeeping staff with some duties;

• Providing high-level customer service to all guests that enter our hotels.

Required skills and or qualifications

• You have experience in hospitality or customer service;

• You are a problem-solver and self-driven to provide outstanding customer service;

• Available to work weekends and the occasional night shift;

• You are fluent in English (C1 level, written and spoken) - additional languages are a plus!

• This role involves the sale and service of alcohol. Applicants must be eligible to legally undertake these duties in accordance with licensing laws and company requirements. For this reason, candidates must be aged 18 or over.

Terms & Conditions

• £21,200 per annum for 32 hours per week (excluding lunch breaks) over 4 days, or £15,900 per annum for 24 hours per week (excluding lunch breaks) over 3 days

• 33 days including Bank Holidays full time equivalent (prorata for part-time)

• Pension contributions

Disclaimer: In Joivy we celebrate Diversity, Inclusion, Equity and Belonging. Therefore, the entire selection process will be conducted in compliance with these criteria.
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