Business Operations Manager

Job title: Business Operations Manager

Company industry: Renewable Energy / Engineering Services / Electrical Equipment Manufacturing

Job function: Operations

Employment type: Full-time

Experience: Mid-Senior level

Education: Bachelor’s degree preferred, or equivalent experience

Annual salary: 45000–55000

Closing date: 7th August

Location: Edinburgh, hybrid working

CGEN Engineering Ltd is seeking a practical and highly organised Business Operations Manager to support the next stage of growth of the company.

CGEN is a University of Edinburgh spin-out developing high-torque, low-speed generator and motor technologies for wind, hydro, wave, tidal and emerging marine applications. Our initial commercial focus is the wind industry, with a beachhead in life extension and repowering projects for existing direct-drive turbines.

We are a small, growing start-up with an ambitious technical roadmap, active commercial and grant-funded projects, and plans to raise further investment as we move towards larger-scale manufacturing and field-trial activity.

This is a hands-on role for someone who can bring structure, coordination and follow-through to a fast-moving engineering business. The successful candidate will work closely with the Managing Director, directors and engineering team to support project delivery, grant reporting, operational planning, company administration, quality processes, board reporting and internal coordination.

The role is broad, but it is not intended to replace specialist legal, finance, HR, quality or commercial advisors. Instead, the Business Operations Manager will help coordinate these areas, keep actions moving, improve internal systems and ensure that CGEN has the operational foundations needed to grow.

This is an opportunity to join CGEN at an early stage, help shape how the company operates, and grow with the business as it expands its team, customer base, project portfolio and investment activity.

Responsibilities

• Maintain company and project action trackers, deadlines, decisions and follow-up lists.
• Support planning and coordination of CGEN’s commercial and grant-funded projects.
• Help prepare grant claims, monitoring updates, project reports and supporting information.
• Coordinate board and director meeting papers, minutes, action logs and decision records.
• Maintain company records for contracts, NDAs, insurance, policies, suppliers and compliance deadlines.
• Support procurement, supplier onboarding and document control.
• Help develop practical operating processes, templates and records as CGEN grows.
• Support early quality-management activity and preparation for future ISO 9001 readiness.
• Coordinate recruitment administration, onboarding, employee records and probation review tracking.
• Support budget tracking, resource planning and information required by accountants or advisors.
• Help organise events, meetings, customer follow-ups and commercial pipeline records.
• Act as a liaison between directors, engineers, advisors, suppliers and external partners to help resolve operational issues and maintain momentum.
• Work closely with the Managing Director to keep company priorities visible and moving.

Requirements

Requirements

• Experience in operations, project coordination, administration, business management or grant-funded project support.
• Strong organisational skills and the ability to manage multiple deadlines at once.
• Experience maintaining action trackers, project records, reports or management information.
• Good written communication and attention to detail.
• Confidence working with directors, engineers, advisors, suppliers and external partners.
• Ability to work independently, follow up actions and bring order to incomplete information.
• Comfortable working in a start-up environment where systems are still being developed.
• Ability to adapt in a fast-moving environment and help drive initiatives from planning through to implementation.
• Existing right to work in the UK.

Desirable

• Experience in an engineering, manufacturing, renewable energy, clean-tech or technology business.
• Experience supporting grant-funded projects, such as Innovate UK, Scottish Enterprise or Horizon Europe projects.
• Familiarity with quality-management systems, ISO 9001 preparation or document-control processes.
• Experience supporting board reporting, governance processes or investor-readiness activity.
• Experience with procurement, supplier coordination, contracts administration or CRM systems.
• Experience supporting recruitment, onboarding or basic HR administration.
• Experience with operational software tools, project-management systems or financial-planning tools.
• Degree or equivalent experience in business, operations, engineering management, project management or a related field.

Benefits

• Pension plan, with company contribution from 4% up to 9%.
• Hybrid working and work-from-home flexibility.
• Training and development.
• Stock option plan, subject to company scheme and eligibility.
• Full-time role, with flexibility to consider a four-day working week.