Property Paralegal

We are seeking an experienced Property Paralegal to join our client's busy, client-focused property team. The successful candidate will provide high-quality paralegal and administrative support across a varied residential conveyancing caseload, contribute to excellent client care, ensure compliance with regulatory and firm procedures, and support efficient team workflows.

Key responsibilities:

• Progress residential property transactions from instruction through to completion and post-completion tasks under supervision, ensuring timely progression and clear communication with clients and third parties.

• Carry out client identity checks and assist with anti‑money laundering (AML) compliance, maintaining robust, audit‑ready case files and accurate records in line with firm procedures.

• Open and maintain electronic case files, record clear case notes, milestones and actions, and assist with periodic file reviews to support smooth matter progression.

• Liaise professionally with clients, estate agents, mortgage lenders, surveyors, HM Land Registry, local authorities and other third parties to obtain documentation and chase outstanding items.

• Prepare routine correspondence, client engagement letters, standard contract packs and other documentation using firm precedents, checking for accuracy and completeness.

• Prepare and check completion statements, process disbursement requests and client account transactions, and assist with billing and fee recovery activities in accordance with firm policies.

• Respond to routine client and third‑party enquiries by telephone and email, escalating complex matters to fee earners promptly and keeping clients informed of progress.

• Support continuous improvement by identifying administrative efficiencies, contributing to the update of precedents and assisting with the adoption of conveyancing technology and workflow tools.

• Provide support to junior colleagues, assisting with induction and training where required and sharing knowledge of firm procedures and best practice.

Key skills and experience required:

• Previous experience in a paralegal, assistant or administrative role within a conveyancing or residential property team, ideally in a law firm or conveyancing practice.

• Good understanding of residential property processes and common transaction types (sales, purchases, remortgages, transfers of equity and leasehold matters).

• Familiarity with AML and client identification requirements and demonstrable experience maintaining accurate, audit‑ready case files.

• Strong organisational skills with the ability to manage competing priorities, meet deadlines and maintain attention to detail across multiple matters.

• Confident and professional communicator with good interpersonal skills and the ability to liaise effectively with clients, colleagues and external contacts.

• Proactive, reliable and solutions‑focused with a willingness to develop technical knowledge, embrace new systems and support team improvements.

Benefits and working arrangements:

• Competitive salary and benefits package commensurate with experience.

• Access to training and development to support career progression within the property team.

• Supportive, client‑focused environment that values continuous improvement and collaborative working.