Senior Assistant Company Secretary

Salary: Job Type: Permanent / Fixed Term Contract / Secondment ( delete as appropriate) Job Contact: 0131 245 1000 Closing Date: With 300bn+ worth of assets and over 7500 employees across 14 locations , Phoenix Group are the UK’s largest long-term savings and retirement business and are continuing to grow. Having brought together businesses with long and successful histories, we’ve built a series of autonomous but collaborative business units bursting with energy and ideas. As we grow, you can too. Join us to play your part at a time of exciting growth and change where your input can really make a difference. We’re currently for a < insert job title> to join our < insert team / business area> to provide high quality company and professional company secretarial service to the Boards, Board Committees of the Phoenix Group. ** Hiring manager to add in details of the role, the team and why this is a good opportunity for the candidate (the ‘hook’ – eg progression, interesting work, shape a business area etc)** Key Responsibilities

• Provide high quality, professional company secretarial service to Boards and Board Committees allocated at the standards expected of a FTSE 100 Company Secretarial function.
• Provide advice and support to the Chairman and/or other Board/Committee members.
• Support the preparation and administration of shareholder meetings, accounts and reports of the listed companies as required.
• Support the Company Secretary in the placing of Group insurance and day to day administration and management of the insurance programme as required.
• Support Company Secretary and Deputy Company Secretary with other duties including shareschemes; annual report and AGM as required.
• Manage risk as appropriate to role in accordance with the various risk policies.
• Contribute to the General Counsel Continuous Improvement agenda.
• Prepare agendas, draft board papers, prepare board packs, organise board and/or board committee/management meetings, prepare documents for board or shareholder approval, draft board minutes and/or board committee/management meetings.
• Working on highly sensitive and confidential matters and environment.
• Working with senior executive and non-executive directors.
• Managing multiple Boards and committees.
• Keeping up to date with legislation and regulations.
• Keeping up to date with Group strategy.
• Reports to Deputy Company Secretary.
• Deputise for Deputy Company Secretary as requested.
• No direct reports.
• No budget responsibility.
• Working on highly sensitive and confidential matters and environment.
• Work with senior internal and external stakeholders.
• Qualified solicitor or Company Secretary.

** Hiring Manager - select the top 6 to 10 (max) key responsibilities** What We’re Looking For ** Hiring manager to decide if qualifications stated below are essential or desirable. If not required please remove** Essential

• Hiring Manager to add in essential criteria
• Undergraduate Degree (or equivalent)

Desirable

• Hiring Manager to add in desirable criteria

What We Offer Bring your ‘whole self’, skills and dedication to the Phoenix Group and we’ll recognise your effort, support your development and help to drive your ambition. We’ll ensure you’re rewarded for your contribution with a competitive package that includes an attractive pension, annual bonus potential, private medical insurance, generous holiday entitlement, enhanced maternity and adoption leave and a range of other financial services and lifestyle flexible benefits. Join us and you join a unique organisation. It’s not just the 14 million policyholders we serve, or the £300 billion of assets we look after. Or that we’re a FTSE 100 company that has been listed as one of the UK's Top Employers for nine years running. It’s our talented, inclusive and diverse workforce that makes us a success. We offer flexible working opportunities ensuring we attract and retain the very best of talent. Find out about more about our people’s stories, our values and our commitment to diversity. Key Competencies

• Being Real

Is about knowing who you are and what you stand for and acting in a way that is consistent with your beliefs and values.

• Build Relationships

Building partnerships, networks and relationships.

• Commerciality

The ability to be commercially focused at all times.

• Communication Skills

Clearly and effectively communicates information, ideas, plans, requests and opinions to internal and external stakeholders through a range of channels including written and oral. Ensures alignment with communication guidelines and policies.

• Generic Technical

Managers to add in specific technical skills required for the role . product knowledge or specific technical knowledge to the role.

• Market Industry & Knowledge

Knowledge of the markets, competitors, products, services, trends, impacting forces and factors, etc. that make up the industries which Standard Life operates in.

• Laws, Regulations & Standards

Knowledge of specific regulations, legislation, governance and compliance requirements that impact a role, business area or Standard Life as a whole.

• Stakeholder Management

Interprets and influences both the external and internal environments by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives.

• Understands the Phoenix Group

Understanding relationships within the organisation (and with our partners) and how to get things done at Phoenix Group.

• Leading People

Engaging people around our story and principles and enabling them to deliver. Leading people is about building optimism, enthusiasm and creating confidence in teams. ** Hiring Manager select your top 6 competencies – these will be used in your interview and selection process** Online Interviews and Onboarding All our interviews, onboarding and new joiners are now managed remotely. We have in place a strong virtual support network to ensure new colleagues are supported and developed as they navigate their first few months with us About Us Phoenix Group is a member of the FTSE 100 index and is the UK’s largest long-term savings and retirement business. We specialise in the acquisition and management of Heritage life insurance and pension funds. We’ve businesses in the UK, Germany and Ireland and hold a broad range of both Heritage and Open products split across three key business segments: UK Heritage, UK Open and Europe. Our open business manufactures and underwrites new products and policies to support people saving for their future in areas such as workplace pensions and SIPPs, primary under the Standard Life brand. And we market corporate pension trustee services and manufacture products to be sold under other brands. Did you know Phoenix Life manufactures SunLife’s market leading Guaranteed Over 50’s plan?