Office Manager

Description

Two Circles

We are Two Circles. We are a Sports & Entertainment Marketing business. We grow audiences and revenues. We do that by knowing fans best. We work with clients to help them understand & influence what their fans are doing the way fans spend their money the events that fans attend the channels fans respond to the content fans watch and more. And we use the understanding this gives us to help our clients grow. Grow their audiences and grow their revenues - both direct to consumer and business to business revenues.

Our platforms and services are trusted by over 1000 clients globally including the English Premier League Red Bull UEFA VISA the NFL Nike and Amazon. We are almost 1000 people based out of 15 offices and we deliver work for sports and entertainment businesses of all shapes and sizes all over the world.

This role goes beyond day-to-day operations. It is about shaping the in-office experience bringing energy to our culture and ensuring every employee and visitor feels the Two Circles spirit from the moment they walk through the door. You will provide flexible support across the business playing a key role in keeping things running seamlessly while continuously evolving and enhancing the office experience.

This is a full-time in-office role (5 days per week) and a fantastic opportunity to take ownership of a highly visible and rewarding position within a fast-growing global company.

Key Responsibilities:

Office Operations

• Own and elevate the day-to-day running of the London office ensuring a seamless professional andenergisingenvironment
• Manage office supplies equipment and vendor relationships with a proactive solutions-focused mindset
• Coordinate office maintenance health & safety and facilities management
• Support onboardinglogisticsfor new starters delivering a best-in-class welcome experience
• Act as the face of Two Circles for visitors deliveries and general office enquiries creating a warm and memorable first impression
• Manage the WeWork relationship on behalf of Two Circles

Culture Engagement & Events

• Champion the Two Circles culture within the office bringing energy creativity and passion to everything you do
• Upload and curate engaging content for office screens keeping teams informed and connected
• Host regular office lunches creating moments for teams to come together
• Drive cultural days wellbeing initiatives and global celebrations that reflect our values and global footprint
• Build strong relationships across teams becoming the go-to person for booking and prepping for client and team meetings.

Administrative Support

• Provide high-quality administrative support across teamsensuring efficiency and attention to detail at all times
• Manage internal office communications with clarity professionalism anda strong senseof tone
• Oversee the collection and distribution of post ina timelyandorganisedmanner
• Support and coordinate work experience placements ensuring a positive and engaging office experience
• Assistwith document preparation formatting and printing to a high standard
• Manage meeting rooms and ensure all spaces are set up andmaintainedto an exceptional standard for internal and client meetings
• Support travel arrangements including bookings itineraries andlogistics ensuring a seamless experience
• Assistin coordinating internal and external meetings ensuring thorough preparation and smooth execution
• Contribute to project-based work and initiatives led by the EA team and wider business
• Manage Leadership Team expenses and associated administration with accuracy and discretion
• Coordinate andorganisestaff gifting ( baby bereavement marriage) ensuring thoughtful andtimelydelivery
• Support the coordination of client Christmas gifting working closely with the Brand & Comms team to deliver a high-quality and well-managed process

Requirements

• Previousexperience in an office coordination administrative or similar role
• Exceptionalorganisationalskills with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Confident communicator with a professional approachable and people-first style
• Proficient in Microsoft Office
• A collaborative passionate team player who embodies a proactive can-do attitude

Personal Attributes

• Brings energy enthusiasm and a genuine passion for creating great workplace experiences
• Highly reliable adaptable and solutions-oriented
• Naturally builds relationships and connects with people across all levels
• Discreet and trustworthy when handling sensitive information
• Positive approachable and service-focused with pride in delivering excellence

Benefits

• Renowned Team Days often throughout the year
• Summer Away Days
• 23 standard days of holiday ( 1 Birthday 2 for a Big Life Event and 1 Admin Day) closure of office over Christmas (plus Bank Holidays)
• Discretionary Bonus based on company performance
• Performance Reviews every 6 months with discretionary salary increases
• Private healthcare (Vitality) and/or Health Care Plan (Medicash)
• Mobile phone contribution
• Sport Challenge contribution
• Gym membership contribution
• 2x annual kit drops

Required Experience:

IC

Employment Type : Full Time
Experience: years
Vacancy: 1