Benefits & Payroll Administrator (9 month FTC)

We are looking for a detail-driven and customer-focused Payroll & Benefits Administrator to join our HR team on a 9-month fixed-term contract. This role will support Seren Laboratory Services (SLS) and Lextox while also providing wider payroll and benefits support across the UK Forensic Business Line.

This is an exciting opportunity to play a key role in a significant HR and Payroll system transition project helping to ensure a smooth implementation and migration while maintaining high standards of payroll and benefits administration throughout. Working closely with HR Finance managers and external providers you will support a range of payroll and benefits activities ensuring processes are accurate compliant and delivered to agreed timescales.

As a trusted point of contact for employees and stakeholders you will assist with payroll processing benefits administration data management system testing and process improvements helping to enhance the employee experience and support the successful delivery of this important business initiative.

Key Responsibilities and Accountabilities

Payroll

• Prepare documentation and complete system updates in an accurate and timely manner for two monthly payrolls and one weekly payroll for submission to the third-party payroll provider including:
  • New starters (HMRC New Starter Checklists and/or P45s)
  • Changes to salary and allowances
  • Leavers (including holiday pay benefit recoveries PILON redundancy payments)
  • Zero-hours and variable pay
  • Bonus and incentive payments (annual and ad hoc)
  • Overtime and on-call payments
  • Unpaid leave and sickness
  • Parental leave (Maternity Paternity Adoption Shared Parental Ordinary Parental Leave)
  • Statutory notifications and statutory payments

Additional responsibilities include:

• Managing the monthly payroll checking process and obtaining approval from senior leadership/finance prior to finalisation.
• Responding to and resolving payroll queries escalating to the third-party provider where required.
• Supporting HMRC and PwC audits by providing required payroll data and documentation.

Employee Lifecycle

• Manage payroll-related aspects of the employee lifecycle including:
  • Payroll setup and benefits enrolment for new starters
  • Processing leavers (final pay benefits cessation recovery of outstanding balances)
  • Managing contractual changes affecting pay and benefits
  • Maintaining accurate employee records across HR and payroll systems
  • Managing payroll and benefits queries through shared HR inboxes
  • Recording and filing sickness notifications and medical certificates with escalation of SSP/half pay triggers or absence concerns where appropriate.

Benefits Administration

• Administer and promoting employee benefit schemes across the UK Forensic Business Line including:
  • Benefits platforms (e.g. Reward Gateway Perkbox Benenden)
  • Pension administration including auto-enrolment compliance
  • Salary sacrifice schemes and associated payroll deductions
  • Maintaining accurate records and ensuring timely processing of changes
  • Acting as first point of contact for employee benefits queries
  • Supporting annual renewals and enrolment cycles
  • Liaising with external providers to resolve issues and maintain service standards
  • Administering P11D and PSA data collection

Additional Duties

• Processing third-party invoices
• Providing ad hoc HR administrative support to the wider HR team

Qualifications :

Essential

• Proven experience in payroll administration (in-house or outsourced)
• Strong working knowledge of UK payroll legislation (PAYE NI statutory payments)
• Experience administering employee benefits and pension schemes
• High level of accuracy and attention to detail
• Experience using HR payroll and benefits systems

Desirable

• Payroll or HR qualification (e.g. CIPP CIPD)
• Experience supporting multiple business units or legal entities
• Experience using benefits platforms such as Reward Gateway or Perkbox

Person Specification

• A proactive positive can do attitude with a demonstrable commitment to delivering a quality service.
• Remains calm under pressure and can appropriately prioritise tasks in a fast paced environment.
• Ability to work flexibly by demonstrating excellent organisational skills and strong attention to detail.
• Demonstrate initiative to identify and suggest areas for improvement relating to working practices policies and process
• Excellent interpersonal skills with both internal and external customers.
• Operates in a sensitive and confidential way and within given timeframes.
• Demonstrates the Eurofins Forensic Services company values; Customer Focus Quality Competence & Team Spirit and Integrity.

Additional Information :

What We Offer

We offer a competitive salary and a comprehensive benefits package including:

• 25 days annual leave bank holidays
• Enhanced company pension scheme
• Life assurance
• Enhanced family leave and sick pay
• Perkbox benefits discounts and wellbeing support including Employee Assistance Programme
• Cycle to Work scheme & volunteering days
• Free on-site parking (site dependant)

Remote Work :

No

Employment Type :

Full-time

Experience: years
Vacancy: 1