Admin Assistant Fire Door Division

Admin Assistant Fire Door Division

Hours: Full-time, 37.5 hours (9:00am5:00pm)

Location: Cardiff

Salary Range: Competitive, based on experience

Contract Type: Permanent

Your next role

As an Administrative Assistant in our growing Fire Door Division, you'll play a key part in keeping operations running smoothly. This is a hands-on, varied role where your organisation, accuracy, and communication skills will make a real impact. You'll work closely with managers, engineers, and clients, gaining exposure to scheduling, project coordination, and operational administration within a specialist fire safety environment. Its an excellent opportunity to develop your skills within a supportive, well-established Welsh business.

What you will be doing

• Managing day-to-day administrative tasks to support the Fire Door Division

• Maintaining accurate records, data entry, and updating internal systems

• Coordinating PPM quotes, job updates, and scheduling activities

• Handling calls and emails, ensuring enquiries are directed efficiently

• Supporting the preparation and submission of quotations Liaising with engineers, suppliers, and clients to keep workflows moving

• Keeping documentation organised and accessible

• Contributing to smooth office operations and team support

A typical week might look like

• Logging new jobs and updating progress across internal systems

• Preparing quotes and tracking approvals

• Coordinating engineer schedules and communicating updates

• Responding to client queries and directing calls

• Organising documentation, certificates, and project files

• Supporting the Manager and Deputy Manager with ongoing admin tasks

Who we are looking for

We're looking for someone organised, reliable, and confident working in a fast-paced environment. Youll be comfortable managing multiple tasks, communicating clearly, and maintaining high standards of accuracy.

Essential:

• Experience in an administrative or office-based role

• Strong organisation and attention to detail

• Confident using Microsoft Office and internal systems

• Clear communication skills (phone and email)

• Ability to prioritise and meet deadlines Professional, dependable approach

Desirable:

• Experience in fire safety, construction, or engineering environments

• Familiarity with job management or CRM systems

If you're someone who enjoys structured work, takes pride in accuracy, and thrives in a supportive team, this role could be a great fit.

Who we are

Ceaton Security Services is a well-established, family-run business with deep roots in Wales. For more than three decades, we've delivered trusted fire, security, and automation solutions to clients across multiple sectors. As part of the Senseco Group, we combine the strength of a national network with the personal touch of a local team.

At Ceaton, you'll join a supportive, positive, and collaborative environment where people genuinely enjoy working together. We value professionalism, integrity, and continuous improvement - and we invest in our people to help them grow.

Why come and work for us

When you join Ceaton, you're joining a team that looks after its people. We believe in fair pay, real development opportunities, and creating a workplace where you feel valued and supported.

What you can expect:

- 25 days holiday plus bank holidays.

- Subsidised healthcare to support your wellbeing.

- Regular pay reviews based on performance.

- Pension scheme with auto enrolment.

- Training and development to grow your skills.

- Positive team culture where people feel supported.

- Career progression

If you're looking to build your career with a respected Welsh business that values its people and delivers meaningful work, wed love to hear from you.

How to apply

If this role sounds like the right fit for you, wed love to hear from you.

Simply submit your CV via CVMinder to apply.

Diversity and inclusion

At Ceaton Security Services, we are committed to creating an inclusive workplace where everyone feels respected and supported. We welcome applications from all suitably qualified candidates, regardless of background or personal characteristics.

If you require a reasonable adjustment at any stage of the recruitment process, please let us know.